Recruitment Virtual Assistant | HR Onboarding & Administrative Support Specialis

Process and maintain accurate employee and candidate records, verify onboarding documents, update HR systems, track recruitment data, and ensure data accuracy, confidentiality, and compliance with company procedures.

Managed end-to-end employee onboarding by reviewing pre-employment requirements, processing onboarding documentation, coordinating background checks, maintaining HR records, and communicating with candidates, HR, Talent Acquisition, and hiring managers to ensure a smooth onboarding experience.

Use Applicant Tracking Systems to maintain candidate records, update application statuses, track onboarding progress, and ensure accurate recruitment documentation. Experienced with iCIMS and working alongside ADP Workforce Now and LawLogix I-9 to support recruitment and onboarding workflows.

Supported HR operations by managing employee onboarding, maintaining HR records, processing employment documentation, coordinating with Talent Acquisition and hiring managers, and ensuring compliance with company policies and onboarding procedures.

Accurately enter, update, and maintain employee, candidate, and customer data across HR systems, spreadsheets, and databases. Ensure data accuracy, confidentiality, and timely record management while supporting recruitment, onboarding, and administrative operations.

Collaborate effectively with HR, Talent Acquisition, hiring managers, operations teams, and candidates to coordinate recruitment, onboarding, documentation, and administrative processes while ensuring clear communication and timely task completion.

Prepare, review, verify, organize, and maintain employee and candidate documentation while ensuring accuracy, confidentiality, and compliance with company policies. Experienced in managing onboarding documents, employment records, and HR documentation using ADP Workforce Now, LawLogix I-9, and iCIMS.

Proficient in Google Workspace, including Google Docs, Sheets, Drive, Calendar, Slides, and Meet. Use these tools daily for document creation, data management, calendar scheduling, file organization, collaboration, and team communication.

Source qualified candidates through social media platforms. Review candidate profiles, identify suitable talent based on client requirements, and maintain organized candidate pipelines to support the recruitment process.

Coordinate onboarding schedules, meetings, and employee start dates by managing calendars and communicating with candidates, HR, Talent Acquisition, and hiring managers to ensure timely scheduling and smooth onboarding.

Proficient in Microsoft 365, including Outlook, Excel, Word, and Teams. Use these applications daily to manage email, create reports and documents, maintain spreadsheets, coordinate with teams, and support HR, recruitment, and administrative operations.

Screen resumes against job requirements, assess candidate qualifications, conduct initial interviews, and prepare candidate profiles for client endorsement. Coordinate candidate communications and maintain accurate recruitment records throughout the hiring process.

Provide helpdesk support by resolving customer inquiries, troubleshooting technical issues, managing support tickets, documenting case updates, and escalating complex concerns when necessary. Experienced with Zendesk while delivering timely and professional customer service.