Organized and dependable Admin & Operations Specialist with 10+ years’ experience in real estate BPO, export documentation, and government compliance. Skilled in data entry, client relations, permits processing, and quality assurance. Detail-oriented, adaptable, and committed to delivering high-quality work on time.

Hello, I'm ----------- -----------, a Real Estate and Administrative Virtual Assistant with 4 years experience, ready to support your team. With a strong background in real estate support and administrative tasks, I excel in managing listings, coordinating showings, and handling various administrative duties with precision and efficiency. Proficient in CRM systems, Microsoft Office Suite, and virtual communication platforms, I'm eager to bring my organizational skills and attention to detail to your team. Thank you for considering my application—I'm excited about the opportunity to contribute to your success.

I'm an Executive Virtual Assistant with over 15 years of professional experience, including 10+ years supporting remote leadership teams in real estate and technology.

My work covers:
-- Executive support and backend operations
-- CRM administration and data accuracy
-- SOP creation and process documentation
-- New hire onboarding and training
-- Digital marketing coordination
-- Over the years, I've handled confidential information, untangled messy processes, and kept systems organized enough that nobody had to chase down information twice.

I'm analytical by nature and detail-oriented by habit, I notice what's not working and fix it, rather than working around it. I also bring a creative side, having managed content calendars and social media, so I can support a team on both the operations and marketing side, not just one or the other.

I take ownership of the work I handle, so business owners and teams can stay focused on growth and client relationships instead of the day-to-day details.

Tools I work with: Google Workspace, Notion, Trello, GoHighLevel, Meta Business Suite, and Canva.
Comfortable working across MacOS and Windows environments.

I'm open to long-term role or part-time where I can bring that same reliability and ownership to a team's day-to-day operations. Feel free to reach out if you'd like to talk about how I can help.

Timekeeping Monitoring
-Time track of employees daily
attendance records to calculate
work cost and analyze data
entry from biometric
device
Human Resource Documents Managing
-Create a structured conduct management system for the organization's work processes
Submission of Government Dues
-Payment of monthly dues for employees premium benefits and employee loans
Payroll
-Calculate the correct semi-monthly compensation for each employee in the organization. Monitors its payroll expenses to ensure accuracy and controls are in place based on the attendance report.

My previous work as a Transaction Coordinator for a prestigious real estate company based in the USA has provided me with a stable knowledge and a rich understanding of the needs and challenges of being a Virtual Assistant. I am highly trained in using Command, and the MLS. I am very versatile, with database management, listing management, transaction coordination, and skip tracing as part of my responsibilities. Other work experiences include working as a call center agent, trainer, and recruitment specialist.

I am a dedicated and detail-oriented Virtual Assistant with experience in real estate administrative support and online education. I specialize in helping busy professionals manage their day-to-day operations, allowing them to focus on growing their business.

As a Real Estate Virtual Assistant, I have managed tasks such as lead generation, CRM management, data entry, email and calendar management, property listing research, marketing, transaction coordination, listing management, contracts, and client follow-ups. My previous experience as an online teacher strengthened my communication, organization, and multitasking skills, enabling me to work efficiently in fast-paced environments.

I am proficient in Microsoft Office, Google Docs, Excel, MLS, Prospect, Follow Up Boss CRM, and Canva, and I am always eager to learn new tools and systems to meet my clients’ needs. I take pride in being reliable, proactive, and having a strong “can-do" attitude toward every task.

My goal is to provide efficient, high-quality virtual assistance that supports businesses while continuously improving my skills and delivering excellent results.

Experienced MLS Expert and Real Estate Listing specialist and Lead Genaration/List builder with a proven track record of managing real estate listings across 15 states: Alabama, California, Connecticut, Florida, Georgia, Illinois, Indiana, Texas, Michigan, Minnesota, South Carolina, North Carolina, Ohio and Tennessee. Skilled in optimizing property listings for maximum visibility, ensuring compliance with state-specific MLS regulations, and streamlining the listing process for agents and clients. Adept at leveraging technology and market insights to enhance property marketing strategies. Known for exceptional organizational skills, attention to detail, and a commitment to delivering exceptional service in fast-paced, multi-state real estate environments.

Need an EXPERIENCED REAL ESTATE VIRTUAL ASSISTANT you can trust to run your business like a well-oiled machine?

Cost-Effective and Industry-Savvy | High Speed Internet and Reliable Equipment | Time Zone-Friendly and Data Secure

Here's what clients book me for:

TRANSACTION AND LISTING MANAGEMENT
Since 2021, I've helped Realtors, brokers, and investors stay ahead of every deadline.

Transaction coordination, contract to close
Listing prep, MLS input and marketing
CRM/database cleanup and follow-up systems
Acquisition and property analysis

MARKETING AND CREATIVE SUPPORT

Social media management and content creation
Postcards, flyers, signage, and email campaigns
Website design and branding

PHOTO QC AND REAL ESTATE MEDIA
Trusted by real estate photographers for polished, on-time delivery.

Photo editing quality control
AutoHDR and Fotello uploads
HD Photohub, Immersive Media, CubiCasa, Aryeo, Spiro

DOCUMENT AND TRANSACTION CONTROL

TransactionDesk, DotLoop, and DocuSign
Timeline and contingency tracking
Built my own custom transaction tracker - ask to see it

TOOLS I'M PROFICIENT IN
Admin: Google Workspace, Microsoft
CRM: Follow Up Boss, KW Command, BoomTown, Zoho
Transactions: DotLoop, DocuSign, TransactionDesk
Creative: Canva, CapCut, Photoshop, Lightroom
MLS: Flexmls, Stellar, Paragon, NABOR
Media: AutoHDR, Fotello
AI: ChatGPT, Claude, Apply Design, Rendy

Your future partner, Shai

Professional Virtual Assistant for Real Estate & Beyond | Help Grow Your Business with Admin, Data Entry, Lead Management, MLS & Listing Support, Social Media, Email Marketing, Transaction Coordination & General Virtual Assistance

Virtual Assistant with a solid background in medical legal transcription, customer support, administrative support and a growing toolbox in e-commerce. I handle medical and legal documentation with accuracy, protect confidential data, and follow HIPAA rules without breaking a sweat. I’m comfortable working with productivity and CRM platforms like Notion, Zoho CRM, AppFolio, Buildium and MLS.
I’ve also added hands-on Shopify experience, including product listing, basic store updates, order management and customer support. I recently completed a Real Estate Virtual Assistant Masterclass, gaining training in application processing, transaction coordination and property management systems.

I provide admin support ensuring smooth day-to-day operations. I specialize in Australian real estate businesses, but I am open to any service-based businesses.

Here's how I can help your business:
- CRM & property database management
- Listings updates and on-market tracking
- Lead follow-ups and inbox management
- Client enquiry handling and coordination
- Sales admin and reporting support
- Calendar & document organization

I work comfortably with CRM platforms such as LockedOn CRM, VaultRE, Box and Dice, Agentbox, and GHL, listing tools like REA and DOMAIN, property tools like RP Data and Pricefinder.

Virtual Assistant and Property Operations Professional with 7+ years of experience in virtual administrative support and 5 years supporting real estate investors across acquisitions, leasing, and rental operations. Experienced in managing residential properties from post-acquisition setup through tenant placement and ongoing management, with a focus on protecting asset value, maintaining consistent cash flow, and minimizing operational friction. Skilled in coordinating listings, tenant screening, rent collection, maintenance, and documentation while supporting investor reporting, calendars, CRMs, and communications. Known for strong ownership, reliability, and proactive problem-solving in remote investment teams.

Experienced Bookkeeper helping small businesses and real estate professionals maintain accurate financial records and organized bookkeeping systems. Skilled in transaction categorization, bank and credit card reconciliations, accounts payable, accounts receivable, invoice management, expense tracking, and financial reporting.

Proficient in preparing Profit & Loss Statements, Balance Sheets, maintaining accurate bookkeeping records, and supporting month-end financial processes. Experienced in QuickBooks Online and Xero, with a strong focus on accuracy, organization, and timely financial reporting.

In addition to bookkeeping, experienced in administrative support, client communication, calendar and inbox management, document preparation, CRM management, and coordinating real estate transactions from contract to close.

QuickBooks Online ProAdvisor Certified and Xero Advisor Certified. Detail-oriented, highly organized, and committed to helping businesses maintain accurate financial records, streamline operations, and make informed financial decisions.

Expert VA in: Comparable Market Analysis (CMA), Broker Price Opinion, Data Processor, MLS Search, SEO Internal Linking and External Linking, Article Publishing, Social Media Manager, CRM Management, Email Management, Property Detail Report, Listing Information, Sale History, Property Characteristics, Handling Quality Related Issues, Owner Information, Realist Tax Search, Admin Support, Trello, MLS Sheet Export.
Great working skills using tools like: Dropbox, Mailbox, Zoho Workdrive, Remote Desktop Protocol (RDP), TeamViewer, Trello, Zillow, Trulia, Redfin, VPN, Slack, Jibble, Notion, Microsoft Office, Canva, PDF Split.
Knowledgeable Valuation Vendor List: ALTISOURCE, AVM, BPOFULFILLMENT, RADIAN, CLEAR CAPITAL, COMPUTERSHARE, CONSOLIDATED, CORELOGIC, EMORTGAGE LOGIC, GOODMAN DEAN, LRES, OLD REPUBLIC, PROTECK, -----------, RRREVIEW, SERVICELINK, SINGLE SOURCE, SOLIDIFI, SWBC, XOME, FIRSTAM, SUMMIT VALUATIONS, VALUATION CONNECT, INSPECTION PORT.
MLS Sites Access Proficient List: FAMLS, GAMLS, Miami-Dade, Ntreis, Harmls, Flex, Paragon, Stellar MLS, Bright MLS, SEF, MFR, MRIs, Trend, Stratus, Matrix, MYNYSMLS, okcmar.
I have been working with different real estate agents for the last few years. The projects that I have handled in the past for real estate professionals are making a comparative market analysis report (CMA) , BPO (Broker Price Opinion), determination of after-repair value, Property Evaluation, Comps, Multiple Listing Service (MLS) searches, Title Search, Title examination, examination of public records to determine the property's legal ownership and obtaining up-to-date tax information. Most of the homes that we work on are condominiums, townhouses, SFDs, mobile homes, vacant lots and multi-family homes.
Expert in Exterior Inspection, Interior Inspection, Property Condition Report, Rental Comps and Data Entry. Enter all comp data including address, sale date/price, property details, photos, and adjustments (Form Filling). I have excellent organizational skills, very detail-oriented, trustworthy, works with minimal supervision and I have a lot of experience with administrative tasks. It is always my goal to provide high-quality services, aiming for my client's satisfaction and business success.

Professional VA specializing in wordpress, admin support, email management and web research. I have working experience in publishing articles, adding external and internal links, configuring URL's for better indexing, formatting headers to improve readability, conducting grammar and spell checks to ensure the content is error-free, uploading and selecting images to make contents more appealing for readers, manage time effectively to meet daily publishing targets with diligent use of time tracking tools, categorization and tagging of articles.

Hi, I?m Nina Macaranas. I?m a Virtual Assistant with 6 years of experience supporting business owners and teams as an Executive Assistant, Client Experience & Fulfillment Coordinator, Social Media Manager, and Real Estate Assistant.

Most of my work focuses on helping clients stay organized and on top of their day-to-day operations. I?ve handled inbox and calendar management, CRM cleanup and follow-ups, client onboarding, internal coordination, and ongoing support to make sure nothing gets missed.

I?ve also worked with social media and online communities supporting content posting, engagement, and basic management along with real estate tasks such as listing support, transaction coordination, and client follow-ups.

I?m reliable, detail-oriented, and easy to work with. I take ownership of my tasks, communicate clearly, and make sure things are done properly and on time. I care about the quality of my work and the people I support.

If you?re looking for a dependable Virtual Assistant who can help keep your business running smoothly, I?d be happy to work with you.