I help CEOs, agencies, and SaaS companies build operational systems that scale.

If your business feels disorganized behind the scenes — missed deadlines, messy CRM data, scattered workflows, or constant follow-ups — I build the structure that keeps everything running smoothly.

With 5+ years of experience in remote operations, project management, CRM systems, and automation, I specialize in creating backend systems that improve visibility, accountability, and execution across teams.

I’m not a task-based VA.

I work as an operations and systems partner focused on helping businesses run more efficiently with clear workflows, scalable processes, and automation-driven operations.

What I Can Help You With

Operations & Systems
• Workflow mapping & process optimization
• SOP creation & operational documentation
• Team onboarding systems
• Operations dashboards & reporting
• Backend structure for growing teams

Project Management
• ClickUp workspace architecture
• Project tracking & accountability systems
• Team coordination & execution oversight
• Deadline management & workflow automation

CRM & Automation
• GoHighLevel (GHL) setup & optimization
• Pipeline & lifecycle automation
• Lead routing & follow-up systems
• CRM cleanup & process improvement
• Reporting dashboards for leadership visibility

AI & Advanced Automations
• AI-assisted operational workflows
• Internal automation systems
• API & tool integrations
• Process automation to reduce repetitive tasks

Experience Highlights
• Senior Project & Operations Manager for digital agencies
• CRM Specialist & SaaS Technical Support
• Managed remote teams & cross-functional operations
• Built scalable systems for fast-growing businesses

Why Clients Work With Me
• Strong operational thinking
• Proactive and highly organized
• Low supervision needed
• Systems-focused and results-driven
• Long-term scalability mindset

I don’t just manage tasks — I build systems that help businesses operate with clarity, structure, and efficiency.

If your inbox is unmanageable, your calendar is a mess, and you're spending time on tasks that shouldn't be on your plate - that's exactly the problem I solve.

I'm a Virtual Executive Assistant specialized in supporting startup CEOs. I handle the work that keeps piling up so you can stay focused on building your business.

Here's what I take off your plate:
- Inbox and email management (triage, labeling, drafting replies, Inbox Zero)
- Calendar ownership and scheduling (time blocking, meeting coordination, conflict resolution)
- Research and reporting (briefing docs, weekly summaries)
- Project tracking and task follow-ups (Asana, Trello, ClickUp)
- Travel and logistics coordination (bookings, itineraries, accommodation)
- SOP documentation so your team stops asking you the same questions

Tools I work with: Google Workspace, Google Sheets, Google Docs, Asana, Trello, ClickUp, Notion, Slack, Zoom, Microsoft Teams, Google Meet, OneDrive, Microsoft Office.

Before becoming a VA, I spent five years managing daily operations solo as a barista - coordinating vendors, tracking inventory in Google Sheets, encoding daily sales, preparing basic P&L reports, and keeping everything running without supervision. I was already doing administrative work. I just didn't have the title yet.

In April 2026, I completed three EA certifications through The VA Ladder (EA 101, EA Roadmap, and EA Mastery) to build the formal foundation on top of that. These cover email and calendar management, project coordination, travel support, reporting, and automation basics.

You get a full-time EA available 40 hours a week on night or graveyard shift - aligned with US business hours. Dedicated workspace, 300 Mbps internet, and mobile data backup. No dropped calls, no connectivity issues.

I'm not here for short-term gigs. I want one employer, a long-term role, and the chance to actually make your operations run better.

If that's what you're looking for, send me a message and let's talk.

For a full overview of my experience, competencies, and work samples, please view my portfolio here: -----------

Hi, I’m Wulstan—a Project Management Virtual Assistant with 3+ years of experience managing multiple high-value projects in a fast-paced environment.

I’m a Power BI Developer and Data Visualization Specialist with a strong foundation in web design and graphics. I build insightful and interactive dashboards using Power BI, DAX, M Query, SQL, and Microsoft Fabric, combining data analytics with creative design. My experience spans graphic design (Photoshop, Illustrator, Google Slides), front-end web development (HTML, CSS, JavaScript), and process management with ClickUp. I also handle lead generation research, workflow automation, and data organization for smarter business decisions. Passionate about transforming data and design into meaningful, actionable insights that empower teams and clients alike.

Results-driven Executive Assistant and Virtual Sales Professional with over 5 years of experience supporting C-level executives, streamlining operations, and managing cross-functional communication in remote, tech-driven environments. Skilled in calendar and inbox management, task prioritization, and CRM operations. Proficient in AI-assisted writing using ChatGPT, sales analytics, automation via Zapier and Notion, and project organization through tools like Trello, Google Workspace, and ClickUp. Recognized for a high level of attention to detail, follow-through, and the ability to anticipate executive needs. Adept at optimizing systems, leading with initiative, and delivering support that drives long-term business success.

Hi, I’m Aleja, an Operations & Executive Support Assistant focused on helping business owners stay organized, productive, and on track with their daily operations.

I have experience supporting workflow organization, task coordination, scheduling, administrative support, and maintaining structured systems using tools like ClickUp and Google Workspace.

I’m detail-oriented, reliable, and comfortable handling recurring tasks, updating workflows, organizing schedules, and supporting day-to-day operations to help clients work more efficiently.

Skills and tools I work with include:

ClickUp
Google Workspace
Task & Workflow Management
Calendar & Schedule Support
Administrative Support
Data Organization
SOP Formatting
Online Research
Canva
CapCut

I value clear communication, consistency, and organized systems that reduce stress and help businesses run smoothly.

Results-driven operations manager with a degree in Mechanical Engineering and over 20 years of technical leadership experience. Currently serving as Technical Operations Manager, I specialize in streamlining the project lifecycle, from pre-sales strategy to high-stakes implementation. I have a proven track record of optimizing team efficiency through SOP standardization and the integration of project management tools like ClickUp. Expert in leading multi-tier teams, managing complex stakeholder requirements in the AEC and manufacturing sectors, and delivering technical solutions that drive client satisfaction. I offer a blend of engineering precision and strategic oversight to ensure seamless project delivery.

KEY SKILLS
Project Coordination & Pipeline Management
Permit & Inspection Tracking (County/City Systems)
ClickUp Project Management (Task Tracking, Status Updates)
Google Drive File Organization & Document Control
Construction Documentation & Drawings
Stakeholder Coordination (Agencies, Engineers, Subcontractors)
Data Management (Parcel ID, Lot Data, Project Details)
QA/QC & Compliance Tracking
AutoCAD, Revit, SketchUp
Strong Written & Verbal English Communication

CORE COMPETENCIES
Highly Organized & Detail-Oriented
Proactive Problem-Solving
Strong Follow-Up & Communication Skills
Ability to Identify and Resolve Project Blockers
Fast Learner | Process-Driven | Ownership Mindset

TOOLS & SYSTEMS
AutoCAD | Revit | SketchUp | Lumion
ClickUp | Google Workspace | Google Drive | Microsoft Office
Pipedrive | Zapier | Airslate | Salesforce CRM

I help executives and operations teams stay organized, keep installation projects on track, and ensure business systems run smoothly.

With experience supporting fire alarm and life safety operations, I specialize in installation scheduling, project coordination, and operational support that keeps teams aligned and projects moving forward.

What I Can Help With:

Operations & Project Coordination
• Track installation progress and coordinate project timelines
• Schedule installations and maintain job workflows
• Manage project trackers and operational data in ClickUp and Simpro

Systems & Operational Support
• Convert quotes to jobs and create purchase orders in Simpro
• Register and manage installed devices in Honeywell Connected Life Safety Services (CLSS)
• Maintain accurate operational records and reporting

Executive & Administrative Support
• Calendar and meeting coordination
• Document preparation and internal communication follow-ups

Sales & Growth Support
• Assist in preparing client proposals and presentations
• Create marketing and presentation graphics using Canva

I focus on keeping operations structured, projects organized, and teams informed so leadership can focus on growth and delivering results.

If you need someone who can support both operations and executive workflows, please reach out. I would be happy to discuss how I can support your team.

If you’re looking for someone who can organize your operations, manage your team, optimize your tools, and run your business smoothly, I’ve got you covered.
I’m an HR Associate, Executive Virtual Assistant, and Operations Lead specializing in project management, recruitment, administrative support, CRM systems, and business operations for startups and global teams. I help busy founders build scalable systems, streamline workflows, and manage day-to-day operations with consistency and accuracy.
I bring 11+ years of experience in admin support, HR & recruitment, project coordination, customer service, and operations management. I create end-to-end workflows using ClickUp, Asana, -----------, Notion, and manage finances through Deel, QuickBooks, Xero, and Google Sheets. I’m skilled in SOP creation, onboarding, KPI tracking, automation setup, document control, and process improvement for remote teams.
I support CEOs with executive assistance, calendar and email management, team coordination, client communication, lead management, CRM optimization, and business reporting. I also manage digital marketing, content creation, and social media campaigns on LinkedIn, TikTok, Instagram, and Facebook.
My background spans HR operations, full-cycle recruitment, virtual assistance, project management, bookkeeping support, customer success, and remote team leadership across, efficient systems, improving productivity, and delivering consistent results.

Hi, I’m Angelica — an Executive & Operations Virtual Assistant who helps service-based business owners stay organized, responsive, and in control of their day-to-day operations.

If your inbox is piling up, follow-ups are getting missed, or your CRM feels messy, I can help you bring structure and keep everything running smoothly behind the scenes.

I’ve supported a U.S.-based roofing company where I handled inbox management, CRM updates, scheduling, and daily operations—making sure no leads were missed, no tasks were overlooked, and everything stayed organized.

Here’s how I can support your business:
• Keep your inbox clean and organized (zero-inbox system)
• Ensure your CRM is always updated and easy to track (HubSpot)
• Manage scheduling and follow-ups so nothing falls through the cracks
• Support daily operations, reports, and documentation

I’m proactive, detail-oriented, and take ownership of my work. I don’t just complete tasks—I help keep your business running smoothly and efficiently.

Tools: Google Workspace | HubSpot | ClickUp | Trello | Canva

I’m available to start immediately and open to long-term collaboration.

I help business owners organize and automate their operations — building ClickUp systems, Make workflows, and documentation that keeps teams accountable without constant supervision.

I currently manage operations for a 5-entity business portfolio in the Netherlands and support a US-based firm as an Assistant Project Manager, both fully remote.

I specialize in:
• ClickUp workspace setup — dashboards, KPIs, automated alerts across multiple entities
• Make (Integromat) automation pipelines connecting your tools
• SOP creation and process documentation
• Connecteam monitoring and staff accountability systems
• Gantt chart management and project scheduling
• Payroll coordination and inbox management

I've built systems for multi-location teams, tracked staff bonuses across different business rules, and automated reporting workflows that previously took hours — manually.

Available full-time starting June 10, 2026.

Operations Manager | ClickUp Integrator | Chief of Staff | Team Manager

I build and scale operations from zero to structured. Optimize established teams for speed, clarity, and performance.

With 6+ years in Operations & HR, I specialize in operational excellence, executive support, and building systems that actually get used. I’ve launched startup operations from the ground up, led full-cycle recruitment, created agency-level SOPs, and built highly efficient ClickUp workspaces that run marketing, HR, and operations with minimal friction.

I’m plug-and-play—no hand-holding needed. I step in, identify bottlenecks, implement structure, and support leadership with clear execution and decision-ready systems.

Core strengths:
Startup operations setup & scaling
Executive & C-level operational support
ClickUp systems, workflows & automations
Remote team leadership, KPIs & accountability
SOP building & process optimization
AI-driven productivity improvements

If you’re building from scratch or tightening an existing operation, I build the systems that make growth sustainable.

Executive and Admin VA with experience supporting fast-paced remote teams. I help business
owners stay organized, hit deadlines, and keep operations running without the bottlenecks.

- Calendar and schedule management using ClickUp and Google Workspace
- Customer service and inbound sales support via Slack and Gmail
- GoHighLevel funnel setup, automation, calendar, and forms
- Streamlined communication and admin systems for remote teams

Available immediately for full-time remote work