Procurement, Admin & Finance Assistant

Experienced in using database and software systems in administrative, procurement, and finance support roles to input, update, and maintain accurate records of transactions, purchase orders, invoices, and financial data, ensuring data integrity, accessibility, and proper documentation for reporting and monitoring purposes, supported by a Bachelor’s degree in Information Technology.

Proficient in using Tally Prime and MS Office for tracking orders, monitoring shipment status, and ensuring timely delivery.

Demonstrates strong attention to detail through experience as an administrative and planning assistant as well as in procurement, including careful review of department work and financial plans, verification of requirements and documentation, and management of procurement processes for both government and private (trading) companies, ensuring accuracy, completeness, and compliance at every stage.

Experienced in using Google Workspace for online support, accurate data entry, and day-to-day administrative tasks.

Experienced in end-to-end invoice processing and petty cash handling, ensuring accuracy in records and supporting timely VAT submissions and basic tax reporting.

Knowledgeable in negotiation, RFQ preparation and submission, technical and commercial bid evaluation, and invoicing.

Experienced in Managing a small food business Facebook page by creating and updating posts, responding to customer inquiries, promoting products, and helping improve customer engagement and visibility of the business. Knowledgeable in using CANVA App for basic design and editing tasks.

Conducted product research by sourcing and comparing three or more brands with the same specifications. evaluated and awarded the lowest bidders (experienced in public and private sector procurement)

Experienced in email support, including handling customer inquiries, receiving and managing RFQs for negotiation, responding to requests in a timely and professional manner, organizing and prioritizing messages, and ensuring accurate and clear communication to resolve issues effectively.

Managed the end-to-end procurement process, including RFQ preparation, supplier sourcing, purchase order issuance, shipment tracking, and invoice processing.

Assisted in supplier sourcing by verifying technical specifications, ensuring compliance with requirements, and maintaining accurate records of supplier data to support effective client negotiations.

Experienced in records management, including organizing, maintaining, and updating both digital and physical files to ensure accuracy, accessibility, and compliance with company documentation standards.

Familiar with using AnyDesk for remote access and providing efficient task support in a virtual work environment.

No experience in QuickBooks, but knowledgeable in using Tally Prime Gold for recording and managing business transactions.