Virtual Operations Assistant | Admin Support | Documentation & Workflow Systems

I have experience performing accurate data entry and maintaining organized records from my previous role as an Accounting Staff. My responsibilities included entering and updating expense records, verifying financial data, and maintaining structured reports using Excel. I regularly reviewed and updated information from multiple branches, ensuring that system records matched actual documents and inventory reports. This required strong attention to detail, accuracy, and the ability to work with large amounts of data. I am comfortable working with spreadsheets such as Google Sheets and Excel to log, organize, and verify information. I ensure that data is entered correctly, categorized properly, and kept organized for reporting and easy retrieval. I am detail-oriented and careful when handling data to maintain accuracy and consistency.

I use Canva to create clean, professional visual content for business purposes including portfolio design, presentations, social media graphics, and document layouts. I designed my own professional portfolio using Canva, applying consistent branding, structured layouts, and visual hierarchy to present information clearly and effectively. I am comfortable working with Canva templates, customizing designs to match brand colors and styles, creating multi-page documents, and producing ready-to-publish graphics for business use. My Canva work focuses on practical business content — presentations, reports, promotional materials, and branded documents — ensuring outputs are polished, organized, and professional.

I have 2 years of professional experience as Accounting Staff at Cellboy Sales & Services Corporation, where I managed expense tracking, monthly audits, and financial documentation across 60+ branches. I prepared reports using Excel, verified records, and coordinated with Area Managers and telecom distributors to ensure accurate and smooth operations. I also have experience as a Records Assistant at JKY Group of Companies, where I organized filing systems and managed document retrieval. Currently completing OJT at Hive Manila, handling lead generation, data management, and business support tasks. I have hands-on experience with Google Sheets, Google Workspace, Canva, Shopify product management, and AI productivity tools. I am detail-oriented, organized, and reliable — with a strong foundation in administrative support, data entry, and workflow documentation.

I have hands-on experience in records management, document organization, and data processing from my professional roles in accounting and administrative support. As a Records Assistant at JKY Group of Companies, I organized and archived office records, implemented a structured filing system for fast document retrieval, maintained an indexing system, and served as the primary contact for records-related requests. As Accounting Staff at Cellboy Sales & Services Corporation, I maintained and verified financial records across 60+ branches, processed reimbursement documentation, and ensured accurate filing of deposit slips, expense reports, and audit records. I am experienced in organizing large volumes of data and documents with accuracy, setting up retrieval-friendly filing systems, and maintaining records that are audit-ready and easy to navigate.

I have hands-on experience managing product data on Shopify across two live e-commerce stores during my OJT at Hive Manila. I handled bulk product description updates for Mitsukoshi Beauty and Mitsukoshi Fresh, processing approximately 1,200 product listings. My responsibilities included matching product data from Excel master sheets, updating and rewriting product descriptions following brand style guidelines, organizing content by product category, and importing updated data into Shopify using CSV overwrite method. I worked across multiple product categories including Skincare, Beauty & Cosmetics, Baby Care, Food & Beverages, and Home & Lifestyle — ensuring each description matched the correct brand tone and formatting standards. I used AI tools including Claude and ChatGPT to assist with content optimization and maintained accuracy throughout large-volume data processing tasks.

I have experience verifying and reviewing data for accuracy from my previous role as an Accounting Staff. My responsibilities included checking financial records, reviewing receipts and reimbursement documents, and ensuring that system records matched actual reports and supporting documents. I regularly compared data from multiple sources, such as expense reports, deposit slips, and inventory records, to identify discrepancies and maintain accurate documentation. I also reviewed reports from multiple branches and verified information before finalizing records. Through this work, I developed strong attention to detail and the ability to carefully review data to ensure consistency and accuracy. I am comfortable using spreadsheets like Excel and Google Sheets to organize, check, and validate information before it is used for reporting. I take extra care when verifying data to ensure that records are accurate, complete, and properly documented.

File Organization – Experience Description I have experience organizing and maintaining both physical and digital files to ensure records are easy to locate and properly structured. In my previous role as a Records Assistant, I organized and archived office documents using a systematic filing and indexing system, which improved document accessibility and reduced search time. As an Accounting Staff, I also handled financial documents such as expense reports, receipts, and supporting records. I ensured that files were properly categorized, labeled, and stored so they could be easily retrieved for verification, reporting, and auditing purposes. I am comfortable organizing files using clear folder structures and naming conventions in tools such as Google Drive and spreadsheets. My goal is to keep records organized, consistent, and easy for teams to access whenever needed. I pay close attention to detail to ensure that files are stored accurately, securely, and in a way that supports efficient workflow and record management.

In my previous role, I was responsible for collecting and reviewing operational reports from multiple branches. I verified the information by comparing system records with actual store reports to ensure that the data matched accurately. Part of my work involved checking for discrepancies between the system data and the physical reports submitted by the branches. If there were missing entries, incorrect counts, or inconsistencies, I investigated the issue and coordinated with branch staff to clarify and correct the information. This process required careful attention to detail, accurate record checking, and the ability to review data from multiple sources. Through this experience, I developed strong skills in data verification, report validation, and maintaining accurate documentation. I am comfortable organizing and reviewing information using spreadsheets and ensuring that records are accurate, complete, and properly documented.

I have experience organizing, maintaining, and managing business documents from my previous roles as an Accounting Staff and Records Assistant. My work involved maintaining structured filing systems, reviewing financial documents, and ensuring that records were properly stored and easy to retrieve when needed. As a Records Assistant, I organized and archived office documents using a systematic filing and indexing system to improve document accessibility and reduce retrieval time. In my accounting role, I also handled expense records, receipts, and reports, ensuring that supporting documents were complete and properly documented. I am comfortable organizing files in both physical and digital formats using tools such as Google Drive and spreadsheets. I ensure documents are clearly labeled, categorized, and stored in an organized structure to support efficient record management and reporting. I am detail-oriented and careful when handling documents to maintain accuracy, confidentiality, and easy access to important records.