Arlene

Operations & Executive VA | Onboarding, Admin Systems Expert

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Overview

Looking for full-time work (8 hours/day)

at $8.31/hour ($1,600.00/month)

Associates degree

Last Active

June 26th, 2026 (today)

Member Since

December 10th, 2024

Profile Description

Hi I’m an Executive Operations & Administrative Partner helping CEOs and Founders run smoother, more efficient businesses. I take ownership of day-to-day operations, streamline workflows, and bring structure to fast-moving environments so leaders can stay focused on growth.

What I Do
• Manage end-to-end administrative operations (employee onboarding/offboarding, system access, compliance, and documentation)
• Oversee inbox and calendar management, scheduling, and executive coordination
• Build, document, and optimize workflows (SOPs, trackers, systems) to improve efficiency and reduce bottlenecks
• Support leadership with day-to-day operations, strategic execution, and cross-team coordination
• Track tasks, projects, and deliverables to ensure deadlines are met and nothing is missed
• Manage and maintain CRM systems, lead tracking, and accurate data records
• Handle follow-ups with clients, tea ---------- mbers, and stakeholders to keep workflows moving
• Organize files, databases, and internal systems for easy access and accuracy
• Prepare reports, summaries, and updates for leadership visibility and decision-making
• Assist with team coordination, communication, and alignment across different departments
• Identify process gaps and recommend improvements to streamline operations
• Ensure smooth daily operations so leaders can focus on growth and high-level priorities

Relevant Skills
• Executive support & operations management
• Workflow optimization & process improvement
• Team coordination & project tracking (ClickUp, Trello)
• Communication & stakeholder management
• Systems management & back-office operations
• Problem-solving, adaptability, and proactive execution

Core Objectives
• Create structure and clarity in fast-paced environments
• Protect leadership’s time and reduce operational friction
• Improve systems, not just maintain them
• Keep teams aligned, accountable, and moving forward
• Deliver reliable, high-level support with minimal oversight

Tools
• Google Workspace, Microsoft Office, Slack
• ClickUp, Trello, Notion
• Zoho Books, Oracle EBS, Xero
• Salesforce (ONECRM), Amazon Seller Central, Amazon Connect
• Canva, GoHighLevel, ReadyMode

You don’t just need an assistant, you need someone who protects your time, anticipates challenges, and keeps operations running smoothly so you can focus on growth. That’s what I’ve consistently delivered over the past 11 years. Let’s build something together.

Top Skills

Professional Services » Management Services » Administrative Management

Experience: 5 - 10 years

My experience and expertise as a General Administrative Virtual Assistance doing multi-task, handled all lines of business in the account. Processing tools access to all employees, handle employees' onboarding and offboarding, and cater to their technical issues if they encounter problems logging into their tools. I am responsible for implementation and support of operational activities. Daily reporting and meeting to our North America clients, updating them on our onboarding and offboarding employee's status.

Customer Support » Chat Support

Experience: 2 - 5 years

I have a solid background in Chat and Email Support with accuracy, professionalism, and efficiency handling processing order returns and refund.

Customer Support » Back Office Support

Experience: 2 - 5 years

Performing data entry and back office (processing order returns and refund).

Other Skills

Customer Support » Helpdesk Support

Experience: 2 - 5 years

I am responsible and ensuring that users have appropriate access to systems, applications, and data within an organization while maintaining security and compliance. Setting up new user accounts in various systems and applications based on authorized requests. Assigning appropriate access rights and permissions to users based on their roles and responsibilities. Conducting access recertification processes where users and their managers confirm the ongoing need for access rights. Maintaining accurate records of user access permissions, access requests, and access changes. Generating reports on access management activities, compliance status, and key metrics for management review.

Basic Information

Age: 45

Gender: Female

Website: Sign Up with Pro Account to View

Address: Lapu-Lapu, Cebu

Tests Taken: IQ
Score: 85: DISC
Dominance: RED
Influence: YELLOW
Steadiness: GREEN
Compliance: BLUE: English
C1(Advanced)

Government ID: Sign Up with Pro Account to View

“I have found someone who is smart, has a great work ethic and is easy to work with.”