Virtual Executive Assistant for B2B Training Business

About Us:

At the B2B School, we provide sales and marketing training to B2B business owners in Australia, the United States, Canada, New Zealand and the UK. Our B2B School Co-Founder, James Tuckerman, needs an Administrative Assistant.

James is a prolific creator of content, which includes long-form training programs for clients, short-form training programs for sale and short-form posts and videos for social media. We are also in the process of launching a new podcast.

This is James: Upgrade to see actual info

Job Overview:

We are seeking a highly organized and proactive Virtual Executive Assistant to join our team. This is a part-time position (initially) requiring 16 hours per week (4 hours per day, four days a week). You will support James by managing administrative tasks (such as his email inbox and calendar), supporting our digital training initiatives (setting up reminders, cutting/editing/rendering videos), and enhancing our client communication (ensuring our clients get timely support and attention).

Key Responsibilities:

- Manage and organize calendars and email inboxes.
- Act as the gatekeeper, prioritizing communications and tasks.
- Facilitate and expedite tasks related to one-on-one client interactions.
- Manage weekly group calls, set up reminders, and handle webinar arrangements using tools like Keap, Zoom, and Kajabi.
- Download, edit, render, and upload videos to our training platform.
- Handle our helpdesk, manage inbound company emails, and support ticket resolutions.

Requirements:

- Proficiency in digital marketing tools such as Keap, Zoom, and Kajabi.
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills (especially written communication).
- Ability to handle multiple tasks with high attention to detail.
- Experience in handling administrative responsibilities in a virtual environment.

Selection Process:

Successful applicants will be invited to participate in a paid trial. You will be invited to complete specific tasks and projects to demonstrate your suitability for the role. Importantly, as part of our application process, candidates are required to submit an introduction video answering five key questions (to be completed using Loom).

Application:

Please submit your resume and the introduction video through our application form [Upgrade to see actual info].

Ensure your video answers the following questions:

1. Why are you interested in this position?
2. What do you know about our company?
3. What is your ideal work environment?
4. What are your strengths?
5. Where do you see yourself in five years?

What next? Here is the application form:
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APPLICANTS THAT DO NOT SUBMIT THEIR VIDEO THROUGH THE APPLICATION FORM WILL NOT BE CONSIDERED.