Recruiting Program Administrative Assistant

Identified as one of the top 100 fastest growing private businesses in San Diego, California by the SD Business Journal, HNM Systems is a rapidly growing, people-driven Communication Information and Emerging Technology staffing and consulting firm.
We are seeking a highly organized and detail-oriented Recruiting Program Administrative Assistant to join our dynamic team. This position offers an excellent opportunity to work remotely for those that reside in the Philippines and collaborate with our US-based team members.
Responsibilities:
• Assist with data entry, organization, and maintenance of recruiting candidate and customer information in our applicant tracking system. (ATS)
• Generate and maintain reports on business metrics.
• At times, assist our People Operations team, who coordinate candidate pre-employment screening processes.
• Provide administrative support, including calendar management, meeting coordination, and document preparation.
• Assist with HNM Marketing initiatives and sales prospect reporting efforts.
• Help drive data cleanup efforts across multiple platforms.
Qualifications:
• Associates Degree or higher, in Human Resources, Business Administration, or a related field.
• Ideally two+ years as a Recruiting Administrative Assistant or similar role, preferably with US-based staffing firms.
• Proficiency in using applicant tracking systems (ATS), with experience in Bullhorn preferred.
• Strong data entry/cleanup skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Familiarity with HR and recruitment best practices and legal requirements in the Philippines and the United States.
• References that can speak to your ability to perform in a remote environment.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work a US-Based, Pacific Time Zone Schedule.
The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job. They are not intended to be an exhaustive list of all responsibilities and activities required of the position. This job description is subject to revision, and it may be updated to reflect changes in the role or organization.
HNM Systems utilizes legally permissible drug and background checks as part of our screening process. Essential requirements of the position include eligibility to work for any U.S. employer applicable to local laws and regulations in the Philippines.
It is the policy of HNM Systems, Inc., to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information and/or marital status. HNM Systems, Inc is compliant with the Fair Chance Ordinance as applicable and will consider all qualified applications for employment.