Executive Assistant

The Hart team is a dynamic and innovative organization operating within the real estate industry in New York, America. Our team is dedicated to delivering exceptional results, fostering growth, and maintaining high standards of professionalism.

We are seeking a highly organized and detail-oriented Executive Assistant with a background in the organizational and real estate industry to support our executive team. The ideal candidate will be proactive, resourceful, and capable of managing multiple tasks simultaneously in a fast-paced environment.

Responsibilities:

1. Executive Support:
- Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and handling correspondence.
- Coordinate travel arrangements, accommodations, and itineraries for executives.
- Prepare and distribute meeting agendas, presentations, and other materials as needed.

2. Organizational Management:
- Maintain and organize important documents, files, and records in both physical and digital formats.
- Implement and improve organizational systems to enhance efficiency and productivity within the office.
- Assist in the planning and execution of company events, meetings, and conferences.

3. Real Estate Support:
- Oversee in the management of real estate transactions, including property listings, contracts, and agreements.
- Coordinate property showings and open houses, ensuring smooth logistics and excellent customer service.
- Liaise with clients, real estate agents, and other stakeholders to facilitate communication and resolve inquiries.

4. Communication and Liaison:
- Serve as the primary point of contact for internal and external inquiries addressed to the executive team.
- Communicate effectively with teaUpgrade to see actual infombers, clients, partners, and vendors to ensure timely and accurate information flow.
- Act as a liaison between executives and various departments within the organization, fostering collaboration and cohesion.

5. Special Projects:
- Support executives in ad-hoc projects, research tasks, and strategic initiatives as needed.
- Conduct market research, gather data, and prepare reports to support decision-making processes.
- Maintain confidentiality and discretion when handling sensitive information and privileged communications.

Qualifications:

- Bachelor's degree in Business Administration, Real Estate, or related field preferred.
- Proven experience as an executive assistant or similar role, preferably within the real estate industry.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Excellent communication skills, both written and verbal, with a professional demeanor.
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Knowledge of real estate terminology, processes, and regulations is advantageous.
- Ability to maintain confidentiality, exercise sound judgment, and adapt to changing priorities.
- High level of integrity, reliability, and commitment to delivering high-quality work.

HIRING PROCESS:
INITIAL INTERVIEW WITH THE EXECUTIVE ASSISTANT
FINAL INTERVIEW WITH THE OWNER
JOB OFFER

WHAT'S IN IT FOR YOU?
COMPETITIVE HOURLY RATE (EARN IN $$!)
PAID TRAINING
LUCRATIVE BONUSES
PERMANENT WORK FROM HOME

Interested? Here's how you can apply!
I. ONLY APPLY THROUGH THIS JOB LINK (DO NOT SEND A DM): FILL OUT THIS FORM:
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II. Send an email to Upgrade to see actual info
with the Subject: I am a Rockstar Executive Assistant

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