California Real Estate Transaction Coordinator | Listing & Buyer Side Support |

(From Contract to Close) -Open escrow and send fully executed contracts to all parties -Manage transaction timelines and ensure all contingencies, disclosures, and tasks are met -Send calendar reminders for key deadlines (inspection, appraisal, loan, etc.) -Track receipt and completion of signed documents -Coordinate with buyers, sellers, lenders, title/escrow officers, appraisers, and vendors -Provide weekly updates to clients and agents on transaction status -Upload and organize all final documents into transaction file system -Ensure all required documents are complete for compliance and brokerage submission -Prepare commission disbursement forms and ensure timely processing -Close out transaction files and send thank-you notes or review requests to clients (optional)

Marketing & Listing Promotion -Design branded listing flyers, postcards, and social media graphics using Canva -Create property videos or Reels using CapCut -Schedule and manage social media posts across Facebook, Instagram, -Upload virtual tours or listing videos to YouTube (if applicable) -Coordinate email marketing campaigns -Maintain agent brand consistency across all marketing materials

-Monitor and manage the agent’s inbox daily to ensure prompt responses -Prioritize urgent messages and flag time-sensitive emails (e.g., offer deadlines, contingencies) -Respond to routine inquiries or follow up based on templates and guidelines- -Draft and send professional email replies on behalf of the agent -Schedule and confirm appointments via email with clients, vendors, or partners -Follow up on missing documents, signatures, or confirmations -Keep communication records between buyers, sellers, lenders, escrow, and vendors up-to-date -Set up automated email responses during off-hours or holidays -Unsubscribe from spam or irrelevant subscriptions to keep inbox clean -Send reminders to the agent for important emails or pending replies -Assist in writing client follow-up, thank-you, and review request emails