Sales and Sr. Budget Officer

Overview

Looking for full-time work (8 hours/day)

at $11.36/hour ($1,999.99/month)

Bachelors degree

Last Active

May 8th, 2024 (4 days ago)

Member Since

July 5th, 2018

Profile Description

My practice in accounting and internal auditing spans over 30 years, with the majority
of my experience as an Internal Auditor, Receivables Accountant, Financial Reporting
Analyst, of various multinational companies in the Philippines and overseas and currently, Sales and Sr. Budget Officer of Apex Mining Co., Inc.

I am dedicated, honest, dependable, diplomatic, & ethical.

Highly committed to excellent customer service, both internal & external, and a constant pursuer of superb business practice. I am well-versed in a broad range of accounting functions. Through my experiences in this field, I can make quick,
well-formed recommendations or decisions as issues and problems arise.

Excellent Interpersonal and Communication Skills

Confident, poised in interaction with individuals at all levels, can comfortably deliver harmonious relationships & camaraderie among colleagues & clients.

Proactive

Resourceful in meeting new or difficult situations, organized, can easily adopt creative/new approaches in solving problems, detailed & oriented, aware of the value of time, job complexities & timely job completion, alert to errors & to new information that can improve efficiency.

SAP, SYSPRO, SUNSYSTEMS Literate

In addition to a results-driven approach, you can be assured that I would uphold the highest level of work detail and ethical standards as a member of your team. I am flexible and adaptable to both new situations and changing organizational needs.

Below is the summary of my work experiences:

October 2022 to Present
Sales & Sr. Budget Officer
Apex Mining Co., Inc (Philippines)

Preparation of the company’s annual budget; monitors budget versus actual expenditures and regularly conducts budget reviews with different department point persons; preparations of gold bullion shipment and sales, preparation of monthly financial cost reports & monitors daily mill production.

1. Collate and summarize the budget by all departments.
2. Encoding and validating budget proposals for all departments
3. Summarized Annual Budget Proposals
4. Prepares monthly financial cost reports, budget vs. actual.
5. Prepares Sales Orders (Proforma Invoice) and other shipping manifest for bullion shipment.
6. Prepares Sales (Revenue) Invoices and Marketing charges and journal entries.
7. Monitoring of Bullion produced versus Bullion sold (shipped)
8. Preparation of Bullion Reports i.e., produced, sold, revenue, and bullion inventory.
9. Attend daily gold room activities i.e., weighing of gold bullion and keeping at the gold bullion vault.
10. Monitoring of actual cost versus budget
11. Monitoring and validating Purchase Requests against the budget
12. Monitoring and validating Capital Expenditures budget versus actual
13. Attend and take minutes of the monthly cost and review in all departments.
14. Review and analyze the operating budget periodically.
15. Prepares monthly comparative analyses of actual versus budget.
16. Prepares monthly budget cost variance analysis.
17. Prepare cost analysis reports and other cost reports that may be required from time to time.
18. Performs other functions that may be required from time to time by the management.
19. Performs daily 5’s activities.
20. Acts as a surrogate cashier during weekends and holidays.·       
21. Ensure all hazards are made safe immediately and respond with urgency when an unsafe practice or situation is raised.

January 2019 to September 2022
General Ledger and Budget Supervisor
Apex Mining Co., Inc (Philippines)

Responsible for implementing and monitoring budget policy to ensure that transactions, budget, and overall finances are maintained consistently.

The implementation process includes compiling and analyzing the needs of the end
user through previous & current accounting data (ROI, Payback period, NPV, etc.) and using the available resources provided by the accounting and financial departments in the company. 

Likewise, assists in the preparation of the company’s annual budget and financial planning. 

Prepares and inputs all financial data in the PH-EITI website as a requirement for member mining companies.

Key Responsibilities:

1. Evaluate budget proposals (CAPEX & RECAP) and determine whether budget proposals are following the policy. This is done daily, monthly, and quarterly.
2. Coordinates with every department/division to develop a budget every 3rd week of September yearly.
3. Responsible for managing and analyzing transactions the company makes on both capital and operating expenses, earnings, or sales income, and determining the impact of each transaction on the company’s financial accounts
4. Regularly verify every CAPEX transaction to ensure it is legitimate and completed.
5. Consult with the department managers on budget adjustments to ensure that the budget for the year remains steady so that the long-term financial planning of the company is not affected. This is done daily, monthly, and quarterly.
6. Maintains accurate information regarding the financial status of a cost center and communicates with the department on their cost variances through the preparation of monthly Financial Cost Reports, Budget vs. Actual, and monthly cost reviews.
7. Prepares monthly cost reports for Mill, Mine Exploration, and Development.
8. Preparation of entries for Sales Order as well as computation of Excise Tax, Royalty & Surface Rights
9. Prepares reports for PH-EITI, MGB, and other regulatory agencies monthly, quarterly, and annually.
10. Prepares and monitors taxes paid report by the company monthly and annually.
11. Administers (non-technical aspect), reviews, evaluates, and coordinates
the improvements and enhancements of the integrated financial systems (SAP) as
well as maintenance of the company’s Chart of Account. This is done based on
departmental requests. 
12. Regular monitoring of daily mill productions.
13. Prepares monthly Power Cost Distribution report.
14. Regularly analyze transactions recorded in 1790 to determine the financial
status of every CAPEX against their approved budget then coordinate them to
the respective end users. 
15. Performs other tasks that may be assigned from time to time.
16. Ensure all hazards are made safe immediately and respond with urgency when an unsafe practice or situation is raised.
17. INTEGRATED MANAGEMENT SYSTEM FUNCTION 
a. Adhere to the Quality, Environment, Safety, and Health Policy.
b. Support the implementation of the Quality, Environment, Safety, and Health Management System and keep up to date with the IMS regulations.
c. Promote and raise awareness to respective subordinates regarding the company’s Quality, Environment, Safety, and Health
d. To continually adhere to the Quality, Environment, Safety, and Health Policy from 

August 2009 to December 2018
Financial Analyst (Reporting and Comptrollership)
Apex Mining Co., Inc (Philippines)

The Financial Analyst reports directly to the Financial Reporting Supervisor and Comptrollership Head in performing periodic analysis of financial accounting subsidiary ledger, reconciliation of bank and inter-company accounts, and assisting in the preparation of Financial Statements and works related to General and Financial Accounting and compliance to Government Requirements on statutory reports. 
Assists the Comptrollership Head in reporting key performance indicators, ad hoc analysis reports, economic valuations, and cost/benefit information as needed or requested.

Key Responsibilities:

1. Gather financial and non-financial information for the establishment of Key
Performance Indicators for all operating departments and monitor their changes
or variances.
2. Creates, manages, and provides various monthly, quarterly, annual, and ad hoc reports to management about the Key Performance Indicators.
3. Assist in the preparation of specific financial analyses such as cost-benefit, business interruption analysis, and/or make or buy studies that will be required to
evaluate the best option for the company.
4. Monitor related party accounts and perform periodic reviews of financial reports, verify accuracy, conduct detailed analysis, and recommend appropriate journal
entries to correctly reconcile related party balances.
5.  Help in the development of budgets for internal and external clients; providing information and assisting staff and administrators in budget preparation, implementation, and control.
6.  Coordinates the report requirements of the different departments from SAP/ Syspro to ensure the data needed by the end users are available in report form for their monitoring and analysis.
7.  Performs a variety of routine daily tasks; reviews reports, prepares correspondence; and participates in special department projects.
8.  Ensures that all Company safety, environment, risk management, and security policies, as well as administrative rules and regulations, are consistently implemented and carried out in his area of responsibility.
9.  Performs other functions that will be assigned from time to time.
10. Administers (non-technical aspect), reviews, evaluates, and coordinates
the improvements and enhancements of the integrated financial systems (SAP/SYSPRO).
11. Ensures that all Company safety, environment, risk management, security policies, administrative rules, and regulations, department standard operating procedures, and guidelines are consistently implemented and carried out in his area of responsibility.

November 2008 to August 2009
Internal Auditor
Vicente T. Lao Construction (Philippines)

Conducts the following types of Audit:
1. Operational efficiency and effectiveness
2. Financial accounting and reporting
3. Compliance with policies, procedures, and governmental regulations
4. Investigations of thefts, losses, or allegations
5. Information system operating controls and security

Provide an independent appraisal of the company’s financial, operational, and control activities.

Reports on the adequacy of internal controls, the accuracy and propriety of transactions, the extent to which assets are accounted for and safeguarded, and the level of compliance with institutional policies, government laws, and regulations.

Provide analyses, recommendations, counsel, and information concerning the activities reviewed.

Write procedures to encourage compliance and review monthly statements of accounts.

Examines and evaluates existing internal control elements. 

April 2007 to October 2008
General Accountant
Keone Group of Companies (Dubai, UAE)

1. Prepares financial statements and other reports (e.g., Sales forecasting, Sales consolidating, Budget Planning and Costing, Cost Control, Budget vs Actual, Production reports, Project Feasibility Studies, break-even analysis, Bank Reconciliation, Asset Management, etc) for 3 companies comprising the group.
2. Monitoring of accounts like inventories, receivables, payables, and expenses.
3. Recommends solutions to areas that need to be controlled, especially gross profit ratios, production reports, and cost minimization.
4. Performs monthly audits of all companies in the group.
5. Performs analytical jobs ranging from all accounting data to sales reports, inventory turnover ratios and variances, cost-to-profit analysis, manpower, cash inflows, and outflows, and all other analytical jobs.
6. Examine and analyze books, bank statements, inventories, other financial documents, & accounting systems to ensure that financial records are by the
established accounting rules, standards, procedures, and internal controls.
7. Assessment and evaluation of the established system, plans, recommends and implements corrective measures as internal control problems are met.
8. Assessment of the projected sales forecast over the actual sales.
9. Evaluation of the estimated budget versus the actual expenses incurred.
10. Determination of credit risk, credit evaluation, & credit exposure of certain projects.
11. Prepares, examines, and analyzes books of accounts, bank statements, inventories, and other financial documents, and accounting systems to ensure that financial records are following the established GAAP and internal controls.
12. Conducts field audits in every aspect of the company’s accounting system and operations to ensure compliance with the provisions of statutory requirements and Keone Group policies.
13. Prepares detailed reports on audit findings & makes recommendations to improve accounting system practice.
14. Direct the implementation and control of the established company policies and procedures with direct coordination with the president.
15. Implements established documentation procedures.
16. Develops, defines, and analyzes solutions to documentation requirements.
17. Control unnecessary expenditures.
18. Formulates policies and procedures for internal control as well as operations.
19. Safeguarding & control of all company assets.

October 2004 to March 2007
Billing and Collection Supervisor
KFC/MR Donut Philippines

1. Supervises 3 billing personnel and manages receivable accounts of over 70 MR Donut & 4 KFC Restaurants
2. Ensure accuracy in the processing of all billing and collection-related documents.
3. Making sure that no delays in giving out all billing statements, ensuring collection of all receivables per the imposed credit terms, as well as the prompt deposit of all collections.
4. Issues collection, suspension, and demand notices to all delinquent accounts.
5. Checks & reviews variances noted in the ledger, performs outright audit then applies corrective measures to every account affected by errors.
6. Directs the implementation and control over the established Billing & Credit Management Policies & Procedures, but with direct coordination with the Head Office
and Field Operations Manager.
7. Maintain an organized document control system to provide adequate audit reference.
8. Plans, delegates, supervises, and trains activities of and for billing officers.
9. Maintain direct contact with all franchise holders, not only in connection with their paying habits but also with their sales improvement concerns, in the absence of the
Area Manager; likewise negotiate interest surcharges and provide an easy payment
scheme whenever franchisee experiences difficulties in their cash flows.
10. Ensure timely submission of all reports required daily, weekly, & monthly
11. Determination of credit risk, evaluation, & exposure of certain outlets.   
12. Preparation of Sales & Collection Excel spreadsheets for SAP 4.7 uploads
13. Collates reports from every Mister Donut Plant throughout Visayas & Mindanao Area for consolidation, financial reporting, and SAP uploading.
14. Supervises Billing and Collection Officers Visayas & Mindanao wide.

2000 to 2004
Internal Auditor
Dacon Group Of Companies (Philippines)

INTERNAL AUDITOR
 
1. Perform advanced and moderately complex accounting activities related to the maintenance of a complete and accurate book of accounts & the resultant managerial reports and financial statements, requiring a high degree of accuracy.
2. Examine and analyze books, bank statements, inventories, other financial documents, and accounting systems to ensure that financial records are by the established accounting rules, standards, procedures, and internal controls.
3. Conducts field audits in every aspect of the company’s accounting system to ensure compliance with the provisions of statutory requirements.
4. Prepares detailed reports on audit findings & makes recommendations to improve an accounting system practice.
5. Performs documentation functions, such as implementing and expediting office check procedures for supplier approval drawings, as well as certifying the correctness of certain documents.

1997 to 1999
Internal Auditor
Toyota Davao City (Philippines)

Responsible for reconciliation and analysis of complex balance sheet accounts.

Implements established documentation procedures. Develops, defines, and analyzes solutions to documentation requirements, utilizing broad technical knowledge.

Handled the TDCI Quick Service Bay Auditing.

1. Conduct a Physical Inventory of Parts, Materials, and Tools Used in the QSB daily.
2. Verification of all documents adapted by the QSB Operations to ascertain discrepancies & inconsistencies of its administration & recommending corrective 3. Prepare monthly QSB Audit Reports along with the recommendations made for the improvement of the QSB’s flow of operations.
 4. Assess the Cash Handling Performance of all TDCI Cash Custodians.
5. Performs spot cash counts and audits to the PCF Custodian, LTO Revolving Fund Keeper, & the 2 cashiers.
6. Countercheck exact disbursements as well as respective liquidations & compare the same against the Check Vouchers.
7. Analyze ORs against cash, Collection Blotter & Remittance Report to determine the correctness of the amount deposited.
8. Prepare a Cash Handling Report at the end of every Audit.
9. Reconciliation of all TDCI Bank Accounts
10. Daily monitor of TDCI Cash and non-cash deposits and likewise, disbursements. 11. Prepare monthly Bank Reconciliation Statements along with necessary adjusting entries if there are.
12. Designated as Parts Inventory Controller
  a. Conducts semi-annual physical count on all genuine Toyota Parts & and selected accessories.
  b. Reconciliation of the physical count against the figures in the Parts Inventory Book & Stock Cards.
  c. Encode GTP – PSI to update Parts Sales, Inventory, and Purchases.