Transaction Coordinator | Executive Assistant | Business Admin

Real Estate Transaction Coordinator with 7+ years of experience, most recently supporting The Captain Group at Sotheby's International Realty as their dedicated remote TC. I've coordinated hundreds of transactions from contract execution to closing day, fully remote, without missing a single deadline.

Managing the daily flow of a busy executive or business — inbox management, calendar coordination, document preparation, data entry, filing systems, and reporting — so nothing falls through the cracks and everything is where it needs to be when it needs to be there.

I am an Executive Virtual Assistant and Business Admin professional with 7+ years of experience keeping operations running smoothly behind the scenes. I've supported a high-performing real estate team through rapid growth, a full brokerage transition, and the daily demands of a fast-paced business environment — all fully remote, all without missing a beat.

Coordinating complex schedules across multiple time zones, booking appointments, managing meeting agendas, sending reminders, and protecting an executive's time so they can focus on high-priority work instead of logistics.

Building and maintaining spreadsheets, trackers, and dashboards in Excel and Google Sheets — from transaction logs to expense trackers to weekly status reports — with clean formatting and reliable accuracy.

I managed the day-to-day behind the scenes so they could focus on what they do best — closing deals and growing the business.

Drafting professional correspondence, preparing reports, formatting documents, organizing digital filing systems, and maintaining records with accuracy and confidentiality at all times.

Supporting financial admin tasks using basic QuickBooks Online — including expense tracking, basic reconciliation, and report preparation — to keep financial records organized and audit-ready.

Managed hundreds of real estate transactions from executed contract to closing day — tracking contingency deadlines, coordinating with escrow, lenders, and title, and ensuring every document was complete, compliant, and on time. Zero missed deadlines across my entire tenure.

Managing professional email correspondence on behalf of executives and agents, following up with clients and third parties, and ensuring every communication reflects a polished, professional image — even under tight deadlines.