Admin Assistant | General VA | Recruitment & Administrative Support

supported end-to-end recruitment activities including applicant screening, interview scheduling, onboarding coordination, employee record management, and HR administrative support.

Maintained accurate employee records, encoded applicant information, and updated HR databases and documentation.

Managed administrative tasks including document preparation, scheduling, employee coordination, record management, and email communication in fast-paced HR environments.

Maintained spreadsheets, tracked applicant information, updated employee records, and organized administrative data using Microsoft Excel.

Coordinated interview schedules, onboarding timelines, meetings, and training schedules with applicants and internal teams

Handled recruitment inboxes, responded to applicant and employee inquiries, and maintained organized email communication.

Maintained organized digital and physical records for employee files, recruitment documents, and office documentation.

Assisted employees and applicants by responding to concerns, providing updates, and ensuring timely communication.

Created presentation materials, training documents, and administrative reports for internal coordination and meetings.

Prepared reports, contracts, onboarding documents, employee records, and administrative files using Microsoft Word.

Created invitation templates, simple graphics, and presentation materials using Canva.

Used AI tools for writing assistance, research support, task organization, and productivity improvement.

Familiar with Google Docs, Sheets, Drive, and Calendar for file sharing, scheduling, and collaboration.

Scheduled interviews, orientations, meetings, and training sessions while coordinating with multiple stakeholders.