Executive Virtual Assistant | Operations Support | Accounting & Audit Specialist

Audit and Accounting ★★★★★ In my decades of experienced in the field of accounting, doing manual accounting cycle of bookkeeping, until using Accounting Software's Simply Accounting. QuickBooks and Xero are an edge to run down on-time financial reports. Tracing discrepancies on inventories on a fast pace. Supported financial and operational audits by reviewing records, verifying supporting documents, and ensuring compliance with established procedures. Maintained accurate financial records, assisted with reconciliations, and identified discrepancies requiring further review, contributing to improved accuracy and accountability in reporting. Accounting Support ★★★★☆ Processed and monitored financial transactions, maintained organized documentation, and assisted in preparing reports for management review. Through careful record-keeping and verification procedures, I helped ensure the accuracy of financial information and supported timely reporting requirements. Financial Reconciliation ★★★★☆ Reviewed financial records and supporting documents to reconcile balances and investigate variances. By identifying inconsistencies and ensuring proper documentation, I contributed to the integrity and reliability of financial data. Financial Reporting ★★★☆☆ Compiled, organized, and analyzed financial information for periodic reporting. Assisted stakeholders by providing accurate data and supporting documentation, enabling informed business and operational decisions. Compliance & Documentation Control ★★★★☆ Maintained audit-ready records and ensured documentation complied with organizational policies and reporting requirements. This helped streamline reviews, improve traceability, and support accountability across financial processes.

Coordinated schedules, appointments, and time-sensitive activities across multiple responsibilities. By proactively monitoring deadlines and commitments, I helped ensure smooth daily operations and reduced scheduling conflicts. Efficiently organize schedules, Coordinate appointments, Manage calendar priorities to keep executives on track.

Managed high volumes of work-related communications, prioritized urgent matters, and maintained organized records of correspondence. This improved response times and ensured important information was not overlooked. Organized inbox workflows, Categorized communications Maintained timely follow-ups to improve response management and productivity. Labelled Emails received and practice INBOX zero by filtering incoming emails Prioritized 1st 10 minutes of working hours to check urgent mails and communication

Provided administrative and operational support by coordinating tasks, preparing documentation, tracking deadlines, and facilitating communication between stakeholders, contributing to efficient workflow execution. Handled documentation, record maintenance, scheduling, and information management while ensuring accuracy and compliance with organizational procedures. Handle day-to-day administrative tasks with accuracy, organization, and attention to detail.

Served as a point of contact for inquiries, updates, and coordination needs. Maintained professional communication that fostered positive relationships and ensured timely resolution of concerns Communicate professionally with clients, stakeholders, and team members through email, chat, and virtual platforms Maintained professional communication through email and collaboration platforms, ensuring clear information exchange and timely updates Microsoft Outlook communication to provide end-of the-day productivity reports, pending actions needs approval and follow-up, subsequent schedule on the next day keeping clients or Executives aware and on-line meetings via skype based on urgency that needs immediate remediations.

The art of using the workspace to ensure communication is properly channeled with Gmail, Calendar, Drive, Docs, and Sheets to manage information, coordinate activities, and support daily business operations. Proficient for over decades of on-site employment to communicate, share task and online updating of reports where manual workloads can be managed thru Gmail, Google Calendar, Google Drive, Google Docs, and Google Sheets for collaboration and productivity. Utilized Google Workspace tools to manage calendars, documents, spreadsheets, file storage, and team collaboration, improving accessibility and organization of business information by sharing file links on google drive providing factual current and on time reporting.

Balanced multiple priorities, deadlines, and responsibilities in fast-paced environments by planning workloads effectively and maintaining attention to detail. Prioritize tasks effectively, manage multiple responsibilities, and consistently meet deadlines. Being head of the Finance and Accounting department on a trading company engaged in by- trading, import finished products and sell. To keep all task and responsibilities and avoid juggling of duties proper implementation of priority by urgency and importance.

Monitor project tasks and deadlines using productivity tools, helping ensure work progress according to schedule and priorities. Monitor ongoing tasks, followed up on pending requirements, and coordinates activities across teams to keep projects and operational processes on schedule. Workflow management is easier to manage with the use of PMS tools such as Asana, Trello and Click-up. Team communication is feasible without delay even on remote work status as tools will help easy collaboration