Project Manager - Virtual Assistant

Project Scheduling & Workflow: Manage construction timelines to keep crews, clients, and materials aligned. Estimating & Budgeting: Prepare accurate construction estimates and budgets based on project scopes, using historical cost data and Quickbooks. Billing & Invoice: Prepares bills and sends invoice to clients via Quickbooks Customer Coordination & Service: Serve as the primary point of contact for clients throughout the project lifecycle. Manage updates, delays, and concerns with clear, proactive communication. Communications: Coordinate internally with field crews, and other departments to ensure logistics and communications are on point. Administrative Support: Take on overflow responsibilities from CEO including customer reminders, document management, and coordination of subcontractors.

Coordinating real estate transactions from contract to close Preparing and organizing documents, contracts, and addenda Managing communication between buyers, sellers, title companies, and agents Scheduling inspections, appraisals, and closings Handling CRM data entry, updates, and task management Supporting the executive team with calendar management, email filtering, task prioritization Conducting light research, managing spreadsheets, and organizing files Other admin and operations support tasks as assigned