Ivy
Executive VA | Inbox & Calendar Systems | Operations & Content Support
With Timeproof
Overview
Looking for full-time work (8 hours/day)
at $4.99/hour ($960.00/month)
Bachelors degree
Last Active
June 26th, 2026 (yesterday)
Member Since
June 21st, 2016
Profile Description
I act as a systems-driven Virtual Assistant and Executive Assistant who helps business owners stay organized, protect their time, and keep operations running smoothly.
Hi I'm Ivy, and I support founders, coaches, and small business owners by managing inboxes, calendars, tasks, and workflows so they can focus on growth, decision-making, and high-priority work.
This is not just task-based support.
I focus on building simple, organized systems that reduce overwhelm, improve visibility, and ensure nothing important gets missed.
I’ve developed hands-on experience through training and practical projects where I managed inbox systems, structured calendars, organized workflows, and supported content and daily operations using tools like Google Workspace, ClickUp, Canva, CapCut, and Meta Business Suite.
I show up as a reliable and organized partner who keeps things moving, even behind the scenes.
What Working With Me Looks Like
- Clear and professional communication
- Organized and structured workflows
- Proactive support and follow-through
- Attention to detail and consistency
Core Support Areas
Executive & Administrative Support
- Inbox and
- Calendar management, scheduling, and time zone coordination
- Meeting coordination, reminders, and follow-ups
- Task and workflow organization
- Daily administrative support
Operations & Workflow Support
- Task tracking and organization using ClickUp
- Workflow setup and process organization
- File and document organization (Google Drive)
- Maintaining structured systems for daily operations
Communication & Client Support
- Professional
- Inbox coordination and follow-ups
Content & Social Media Support
- Social media scheduling using Meta Business Suite
- Canva graphics for posts and simple marketing materials
- Short-form video editing using CapCut
- Content organization and posting support
Data & Organization
- Data entry with accuracy and attention to detail
- Spreadsheet organization (Google Sheets / Excel)
- Maintaining clean and structured data
Tools I Use
- Google Workspace (Gmail, Drive, Docs, Sheets, Calendar)
- ClickUp
- Canva
- CapCut
- Meta Business Suite
- Slack
-Zoom
What You Can Expect Fro
- Organized, detail-oriented support
- Reliable execution and follow-through
- Clear communication
- A focus on keeping your day structured and stress-free
I support on helping business owners stay organized, reduce daily workload, and keep everything running smoothly behind the scenes.
Here's my portfolio link:
If you're looking for someone who can support your operations and help you stay on top of everything, I’d love to work with you
Top Skills
Office and Administration » Executive Assistance
Experience: Less than 6 months
I support business owners by managing inboxes, calendars, and workflows while keeping operations organized and running smoothly. I focus on reducing daily workload, improving task visibility, and ensuring nothing falls through the cracks.
Virtual Assistant
Experience: Less than 6 months
I provide virtual assistant support by managing emails, calendars, tasks, and daily operations to keep workflows organized and efficient. I help business owners stay focused by handling administrative tasks and ensuring smooth day-to-day operations.
Other Skills
Project Management » Clickup
Experience: Less than 6 months
I use ClickUp to organize tasks, manage workflows, and track deadlines. I create task lists, set priorities, assign due dates, and use statuses to keep projects moving and ensure nothing falls behind.
Office and Administration » Calendar Management
Experience: Less than 6 months
I’ve handled calendar management through training and hands-on practice, including scheduling meetings, managing time zones, setting reminders, and avoiding conflicts. I focus on keeping calendars organized, ensuring no overlaps, and maintaining clear daily schedules to support productivity.
Office and Administration » Email Management
Experience: Less than 6 months
I manage inboxes by organizing emails, prioritizing important messages, and ensuring timely responses. I use labels, filters, and structured systems to keep communication clear, reduce clutter, and make sure nothing gets missed.
Office and Administration » Administrative Support
Experience: Less than 6 months
I support daily business operations by handling administrative tasks such as email management, scheduling, data organization, and document management. I ensure workflows stay organized and efficient.
Design » Graphic Design » Canva
Experience: Less than 6 months
I create visually engaging content using Canva, including social media graphics, presentations, and marketing materials. I focus on maintaining brand consistency and producing clean, professional designs.
Video Editing » CapCut
Experience: Less than 6 months
I edit short-form content using CapCut, adding captions, transitions, and visual elements to create engaging and scroll-stopping videos. I focus on maintaining quality and consistency for social media.
Office and Administration » Google Workspace
Experience: Less than 6 months
I use Google Workspace to manage emails, organize files, coordinate calendars, and collaborate on documents. I work with Gmail, Google Drive, Docs, Sheets, and Calendar to keep workflows organized and communication efficient.
Office and Administration » Calendar Management » Scheduling
Experience: Less than 6 months
I handle scheduling by coordinating meetings, managing calendars, and organizing appointments across time zones. I ensure schedules are clear, avoid conflicts, and keep everything running smoothly.
Marketing » Social Media Management » Meta Business Suite
Experience: Less than 6 months
I manage social media using Meta Business Suite by scheduling content, monitoring engagement, and responding to messages and comments. I focus on consistency, organization, and improving audience interaction.
Office and Administration » Data Entry
Experience: Less than 6 months
I handle data entry with accuracy and attention to detail, ensuring information is organized, complete, and easy to access. I work with spreadsheets and databases to input, update, and maintain data efficiently.
Basic Information
- Age
- 43
- Gender
- Female
- Website
- Sign Up with Pro Account to View
- Address
- Tests Taken
- IQ
- Score: 126
- English
- C1(Advanced)
- Government ID
- Sign Up with Pro Account to View
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