Accounting Officer / Executive Assistant

• Provide appropriate templates for generating new invoices, billing statements, and statement of accounts. • Ensure that the client received accurate billing (payment terms and other client-specific requirements). • Ensure that the issued invoices are compliant to BIR’s invoicing requirement. • PO validation to match with the billing invoice to be issued. • Maintain and observe proper documentation for AR files. • Perform accounts reconciliations. • Coordinate and resolve issues with the billing and statement of accounts to ensure smooth transaction with the clients (collection). • Collaborate with internal departments for efficiency in cash collections. • Periodic audit of receipts to ensure quality of work and accuracy of source documents. • Contact clients for collection of payment depending on the nature of transaction and the agreed upon payment terms. • Provide reports as needed by the management and with the concerned internal teams such as Daily / Monthly Sales Report, YTD Revenue, Sales Forecast, Sales Projection, AR Aging Report, and Delinquent Accounts.

Accounts Reconciliation for AP, AR, and Bank Reconciliation.

• Check the accuracy of invoices received whether it conforms to BIR’s invoicing requirements. • Validate the receipts whether the goods or services were delivered or performed based on the date and terms stipulated. • Process invoices. • Collaborate with the end-users to validate invoices, delivery receipts, or job service completion. • Schedule check disbursements based on the standard payment terms of the company. • Verify and process check requests of concerned department or employee. • Maintain and observe proper documentation for AP files. • Update and maintain vendor database in a timely manner. • Perform reconciliation on supplier accounts. • Validate and process petty cash and employee reimbursements. • Support month-end reports with its respective journal entries. • Provide management with AP Disbursement Schedule and AP Aging Report for better decision-making. • Provide suggestions to management for improvement of AP Process, Disbursements, and Budget Allocation.