Virtual Assistant | Admin & Accounting Specialist | Billing & Invoicing Expert

Bookkeeping / Accounts Receivable & Payable Record and manage financial transactions accurately. Create and send invoices; track payments and follow up on outstanding balances. Reconcile accounts and resolve discrepancies promptly. Prepare financial reports, including sales, aging receivables, and cash flow statements. Ensure compliance with payment terms and internal accounting standards.

Maintain accurate records of inventory levels, including tracking stock levels, monitoring replenishment needs, and coordinating with suppliers to ensure timely delivery of goods. Process orders from customers or clients, including receiving orders, verifying product availability, generating invoices, and arranging for shipment or delivery. Manage warehouse operations, including organizing inventory storage, implementing inventory control procedures, and ensuring compliance with safety and security regulations. Coordinate transportation logistics, including selecting carriers, scheduling shipments, tracking deliveries, and resolving any issues or delays that may arise during transit. Maintain accurate records and documentation related to logistics activities, including invoices, shipping documents, inventory reports, and compliance records. Identify and resolve logistics-related issues or challenges, such as inventory discrepancies, shipping delays, or transportation issues, in a timely and efficient manner.

Assisted clients in buying, selling, and leasing residential and commercial properties, ensuring smooth and professional transactions. Prepared, reviewed, and maintained property documents such as contracts, lease agreements, and title documentation. Managed payroll processes, including computing salaries for employees and reconciling commissions and incentives for real estate agents and property endorsers. Compiled and submitted BIR reports and requirements, ensuring compliance with government regulations and tax policies. Coordinated with developers, brokers, and financial institutions to facilitate property transactions and documentation.

Create and send invoices to clients or customers for goods sold or services rendered. Invoices should include details such as the item or service provided, quantity, price, total amount due, payment terms, and any applicable taxes or discounts. Keep track of outstanding invoices and follow up with clients to ensure prompt payment. (This may involve sending reminders, making phone calls, or negotiating payment terms as necessary.) Regularly reconcile invoices and payments to ensure that accounts receivable records match the amounts received. Identify and resolve any discrepancies or errors in a timely manner. Address any billing disputes or discrepancies raised by clients promptly and work to resolve them amicably.