Virtual Executive Assistant |Admin Assistant | Operations Support

Email Management is one of my crucial I skills as an Executive Assistant that allows my executive to significantly save time on the task of filtering, prioritizing and responding to emails.

As an Executive Assistant, I have extensive experience in scheduling and coordinating different type of company meetings, from high-level Committee and Management meetings to scheduling meetings across time zones.

I managed the booking of tickets, hotels, ground transportation and prepared detailed itineraries for executives. With my previous company, I processed and coordinated ticket bookings for 300+ employees for annual vacations and official business trips. I've efficiently booked travel using travel agencies and online platforms like Kayak, Skyscanner, Hotels.com, Booking.com, and direct airline booking options.

Skilled in HubSpot contact management, including maintaining accurate contact records, managing associations between contacts, companies, deals, and tickets, and ensuring clean, well-organized CRM data.

As an effective Executive Assistant, I always ensure that my executive's time is utilized effectively, prioritizing strategic initiatives, meetings, and personal commitments without overloading their schedule. I prioritize appointments by reviewing incoming meeting requests and categorizing importance between high-priority meetings and optional networking events. I once supported a CEO of a group of companies who was having a minimum of 5 meetings daily. I proactively block time on his calendar as requested for strategic planning and deep work. I normally add buffer time between back-to-back meetings for my executive to account for meeting overruns, preparation, and transition for the next meeting. This will also allow him to have the needed break for meals and reduce stress, especially in a tightly packed schedule. I use tools like Google Calendar or Outlook to identify potential overlaps and reschedule conflicting events.

The skill of Attention to Detail is a critical skill to ensure accuracy and efficiency in all aspects of my role as an Executive Assistant, particularly in a fast-paced working environment. Working closely with meticulous executives, significantly enhanced my attention to detail to meet their high standard of accuracy and precision and to minimize errors. I learned to thoroughly review documents, contracts, and reports for completeness and free from errors and inconsistencies before submission. I proofread email communications to ensure tone and check for grammatical and typographical errors before sending. In meetings, I double-check schedules to avoid overlapping appointments.

I possess strong verbal and communication skills required for an Executive Assistant role and can convey information clearly and professionally. In my previous positions as an EA, I was the main contact point and communicated on behalf of the CEOs. I facilitated effective communication between the executive and internal/external stakeholders. I managed executive's emails, calls, messages, drafted letters, memos and reports with high discretion and confidentiality.

I had previously worked as a Recruitment Coordinator largely focusing on communicating with candidates and coordinating with Foreign placement agencies in different Asian and European countries for recruiting technical and non-technical migrant workers intended for various projects. I have in-depth knowledge of recruitment processes for migrant workers such as documentation and embassy requirements which can vary per country, working visa issuance, recruitment progress tracking/monitoring, and on-boarding.