Executive Virtual Assistant | Project Coordinator| Operations & Administrative A

Overview

Looking for full-time work (8 hours/day)

at $4.14/hour ($800.00/month)

Bachelor's degree

Last Active

July 16th, 2026 (9 days ago)

Member Since

January 9th, 2023

Profile Description

Need a Virtual Assistant who does more than wait for instructions?

Hi, I’m Kay! A detail-focused Operations and Project Coordination VA with more than three years of experience keeping schedules, records, projects, and follow-ups organised behind the scenes.

I have supported real estate media, property and fleet operations, service-based businesses, and e-commerce teams. In previous roles, I coordinated more than 20 bookings per day for over 20 hosts, managed client projects from booking through final delivery, monitored deadlines and KPIs, maintained financial and operational trackers, and followed up with teams, clients, and suppliers until every task had a clear next step.

I can support your business with:
- Project and job scheduling
- ServiceTitan job entry and record updates
- QuickBooks and basic bookkeeping support
- Google Sheets tracking, reconciliation, and reporting
- CRM and database maintenance
- SOPs, checklists, and process documentation
- Quotations, invoices, purchase orders, and follow-ups
- KPI, deadline, and turnaround-time tracking
- Customer, vendor, and internal team coordination
- AI-assisted research and documentation using ChatGPT and Claude

I’m the type of VA who notices when information is missing, a deadline is approaching, or a follow-up has been overlooked. I work independently, communicate clearly, and take ownership of my responsibilities without needing constant reminders.

My goal is simple: keep your operations organised, your records accurate, and your workload lighter.