HR GENERALIST / ADMIN ASSOCIATE / VIRTUAL ASSISTANT

Overview

Looking for full-time work (8 hours/day)

at $10.00/hour ($1,760.00/month)

Bachelors degree

Last Active

December 25th, 2023 (145 days ago)

Member Since

November 19th, 2022

Profile Description

Timekeeping / CompenBen
- Prepares payroll and issue Salary on a Cash basis.
- Collecting and checking time sheet and attendance record of all employees.
- Monitoring of Lates & Absent of all employees
- Monitor and compiles leaves and absences of HO based employees
- Monitor holidays and issue memo for info and compliance of employees
- Reporting of R1A, R3 and ER2
- Filing of company loans and mandatory benefits of employees
- Filing of insurance claims
- Processing of clearance and releasing of 13th month pay for separated employees
LR/ER
- Review and conduct investigation on memos/DA’s sent by station supervisors and issue final notice
- Attend hearing/SENA at DOLE / NLRC
- Coordinate with lawyer regarding position papers to be filed
- Ensure compliance of each company to DOLE permits
- Assists in organizing company events
- Conducts orientation to new employees with regard to the payment of wages and payroll process.
Recruitment
- Sources and hires qualified applicants for branches and HO based positions
- Maintains and ensure complete manpower line up of branches
- Ensure complete requirements of hired applicants
- End to end process of recruitment
- Onboarding & Outboarding process
Direct reporting to the General Manager
- Maintains 201 and 202 files of all employees and other confidential files
- Set meeting/appointment
- Oversee HR Dept & Operations in the absence of GM
- Issued and send/route memos/policies to all department requested by the GM
- Attend meetings
- Prepares and issue COE’s to separated employees
- Prepares documents for signature by the GM
OTHERS:
- Provide clerical and administrative support to HRBP.
- Conduct on-boarding process including airport pick-up arrangement, accommodation support, pre-employment, physical check and new orientation (bank account opening, bio-metric setup, visa assistance, HR policies etc)
- Filling the 201 files sort the active and inactive employees.
- Receiving telephone calls and transfers it to designated person.
- Receiving incoming documents and delivered it to consignee person.
- Process Exit/Clearance Form, off- boarding.
- Monitoring of pre-employment kit.
- Assist candidate for initial and final interview.
- Monitoring of HR Data Monthly.
- Monitoring of Employee Master List and Organizational Chart.
- Assist incoming applicant.
- Perform other tasks that maybe assigned from time to time.
- Conduct client surveys
- Monitoring of Time In & Out of the employee
- Prepares monthly compensation and attendance spread sheets
- Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, performance evaluations etc.
- Coordinate HR Projects (meeting & training etc)
- Monitoring of HR Trackers
- Recording of MOM (Minutes of Meeting)
- Keeps cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software; confirming case status with attorney.
- Helps develop cases by maintaining contact with people involved in the case; scheduling depositions; preparing and forwarding summonses and subpoenas; drafting complaints; preparing and filing discovery requests; preparing responses to opposing counsel; generating status reports.
- Participating in recruitment efforts
- Coordinate HR Projects (Trainings & Surveys)
- Posting job ads and organizing resumes and job applications
- Scheduling job interviews and assisting in interview process
- Collecting employment and tax information
- Ensuring background and reference checks are completed
- Preparing new employee
files
- Using SAP for PR
- Overseeing the completion of compensation and benefit documentation
- Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
- Conducting benefit enrolment process
- Administering new employment assessments
- Serving as a point person for all new employee questions
- Administering the organization’s benefits programs (e.g., retirement plans, leave policies, wellness programs, insurance policies, etc.)
- Researching and analyzing benefits plans, programs, and policies
- Making recommendations based on data analyses
- Monitoring government regulations, legislation, and benefits trends
- Managing the enrolment, renewal, and distribution processes
- To help sales representatives improve their productivity and spend more time selling, sales coordinators provide a variety of support services.
- Contact customers and prospects to arrange appointments or make follow-up calls to confirm orders or delivery dates.
- Coordinates also first point of contact for urgent calls, emails and messages when sales representatives are not available.
- Sales coordinators contribute to customer satisfaction by ensuring the accuracy and timely processing of orders.
- Handle orders by telephone, email or mail and check that they include correct prices, discounts and product numbers, contacting customers to resolve any queries.
- Input orders to the company’s computer system and ensure that orders are processed in line with customers’ delivery requirements; Preparing invoice and delivery receipt.
- Inform customers of any delays and arrange alternative delivery dates.
- Maintain sales records as a basis for reports to the senior management team.
- Posts customer payments by recording cash, checks, and credit.
- Updates receivables by totalling unpaid invoices.
- Maintains records invoices, debits, and credits.
- Resolves valid or authorized deductions by entering adjusting entries.
- Resolves invalid or unauthorized deductions by following pending deductions procedures.
- Resolves collections by examining customer payment plans, payment history, credit line; and collecting.
- Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report.
- Protects organization's value by keeping information confidential.
- Updates job knowledge by participating in educational opportunities.