Executive Secretary/Administrative Assistant

Overview

Looking for full-time work (8 hours/day)

at $4.98/hour ($960.00/month)

Bachelors degree

Last Active

July 6th, 2026 (5 days ago)

Member Since

April 29th, 2022

Profile Description

Professional Summary
Highly organized and proactive Executive Secretary with 3 years of experience supporting C-level executives in the fast-paced construction industry. Specializes in managing complex schedules, coordinating domestic travel to different site projects, and facilitating seamless communication between field operations and corporate management. Known for attention to detail, strong time-management skills, and the ability to anticipate the needs of the Construction Director without compromising the needs of my teams regarding the transmittals of documents and payments for the suppliers.

Key Skills & Competencies
*Executive Support: Dedicated gatekeeping, calendar management, and direct support to the Director of Construction.
*Travel & Logistics: End-to-end flight, hotel, and itinerary coordination for site visits and corporate meetings.
*Construction Administration: Monitoring and tracking daily construction processes.
*Tech Stack Proficiency: Advanced utilization of Microsoft 365, Outlook, and Teams for communication, scheduling, and collaboration.

Core Responsibilities
*Executive Scheduling: Maintain, organize, and optimize the Construction Director’s calendar using Outlook and Teams, ensuring seamless coordination for internal tea ---------- etings and online project syncs.
*Travel Management: Arrange comprehensive travel itineraries and flight bookings to support busy executive site visits and stakeholder meetings.
*Clerical & Documentation Support: Draft, edit, and organize project-related correspondence, reports, and administrative files using the Microsoft 365 suite.
*Workflow Monitoring: Track the daily status of critical project documents, ensuring accurate processing and filing of Purchase Order, Payments and other related documents to keep development timelines on track.
*Cross-Functional Communication: Serve as a reliable point of contact between project managers, contractors, and corporate management.