Virtual Assistant/Transaction Coordinator/PM Admin

Overview

Looking for full-time work (8 hours/day)

at $6.00/hour ($1,056.00/month)

Post-graduate degree (Masters, Doctorate, etc.)

Last Active

May 17th, 2024 (4 days ago)

Member Since

January 17th, 2022

Profile Description

Manage multiple files for multiple agents, ensuring all are fully compliant and
completed on schedule 
Acquire necessary signatures (e-sign) for each listing agreement, seller disclosure and preparation of documents for listing file compliance
Preparation of Leases for Move in and renewing tenants
Maintenance of Tenant's ledger account
Communication with Utility Companies
Screening of New Applicants
Training new teaUpgrade to see actual infombers with company’s systemEmailing New Leads and input details through client’s CRM
Designing marketing flyers, brochures and labels
Designing Footers for company’s emails
Arranging and uploading photos according to Virtual Tour
Maintenance and input of all listing information into MLS
Constant checking for new updated regarding listings in Trello
Assigning lockboxes in Supra Lockboxes
Preparation of Estimated Net Proceeds
Searching for tax records and deeds
Research MLS listing for homes that meet buyer’s specifications
Input all client information into client database system
Drafting introductory emails to all parties
Creation of spreadsheet system for multiple agents
Drafting and sending out introductory emails to clients, agents, title officer/escrow, lender
Opening escrow account
Scheduling of closing/ follow-up for any changes in closing time and date
Ordering inspections and coordination with involved parties
Ordering home warranties and sending out invoices
Coordinating negotiations for repairs and surveys
Requesting updated title and update for Appraisal
Manage client website and social media such as Facebook, Youtube, Twitter,
Instagram and LinkedIn etc.
Communicating with agents through Slack
Check each document for signatures and dates
Submitting all necessary documentation to office broker for file compliance
Communicating updates and changes to every party involved
Preparing Addendums for repairs
Preparation of commission in KW Command
Computation and Breakdown of Commissions
Preparation of Disbursement Checks
Recording cost information for use in controlling expenditures
Analyzing profit margins
Preparation of ROI, BEP Analysis, Projected Net Cash flow, Inventory Estimation
Preparation recommendations for approval
Determined cost of business activity ( Raw material Purchase, Inventory, Labor
and Overhead)
Coordinating with Managers regarding cash flows
Evaluate Internal Controls
Vouching invoices, receipts and recording of discrepancies
Follow up for missing OR and carbon copies
Analyzing financial and tax records for variances
Performing monthly physical inventory
Surprise inspections of petty cash funds
Keeping track of all audit work
Basic Bookeeping
Taking up inbound calls from tenants 
 Monitoring accounts for overdue rent
Updating Payments and Dues daily
Reminder Services Email Management
Coordinating with agent and tenant for scheduled repairs 
Arranging debt payoffs 
Inquire for tenant’s payment status
Auditing dues in Google Sheet from Podio
Request of Feedback from Repairs