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Buyer/Purchasing Head

80 ID PROOF
Verified Timeproof:
EXPECTED SALARY
Php 65,000.00/month ( $1,329 USD )
40 hrs/wk ( $7.68 USD/hr )
EDUCATION
Bachelors degree
EXPERIENCE
12 years in all operational processes
BASIC INFORMATION
Age:
35
Gender:
Female
Location:
Cabuyao, Laguna
Tests Taken:
None
Last Active:
2021-08-03
Member Since:
2021-07-19
SKILL SUMMARY

I have 12 years of experienced in sale, marketing, admin, logistic, importation, export and P2P buying and sourcing. I can deal, communicate and coordinate with all faces of operational process and well skilled in using IERP (Citrix), SAP and Oracle system.                                                                                                       

WORK EXPERIENCES: 
Buyer/General Admin (Head)
EMS COMPONENTS ASSEMBLY
INC. - INTERCONNECT CABLE TECHNOLOGIES CORPORATION
January
30, 2019 – Present
 
Develop and establish and implement
purchasing policies, procedures and best practices, tracking
and reporting key functional metrics to reduce expenses and improve
effectiveness

Direct procurement policies (US, Asia and
Europe Vendors) to ensure all items are purchased and delivered within budget
and time constraints

Identify and source new suppliers and
vendors, handles end to end local importation & export processes.

Manage vendor and supplier selection
process based on price, quality, support, capacity and reliability

Develop, negotiate and administer
purchasing agreements and contracts with suppliers in support of organizational
requirements

Measure and manage the vendor and supplier
cost, quality and delivery performance

Oversee supplier compliance with internal
quality standards and external regulations

Manage risk relating to quality, cost,
delivery and supply of purchases

Develop and manage purchasing budgets and
forecasts

Monitor and reduce purchase variances to
meet profit objectives

Oversee the operations and daily
activities of the purchasing department

Assess received work orders and do
material assessment for procurement activities.

Handles procurement plan to ensure
materials availability

Handles billing and payment processes from
overseas office (US office)

Ensure Warehouse Inventory are sufficient
on demand based on all created work orders & received sales orders from
customers.

Handles support for overall operational support in
line with Manpower, Facility, Health & Safety, Employee Relations and the
like.

Maintaining employment policies, issues and concern.
 
Purchasing
& Inventory Control Head
Dental Works International Inc.
March 15, 2018 – September 10,
2018
 
Job Summary
Internal & External
Reporting & Audits:
 
BIR Reports – Year-end Inventory Listings.  

Inventory Movements Report – Physical count,
Consumption (monthly, annual)

End to End Procedure from Request – Delivery –
Payment (Local and Import Products)

Oversee total Purchasing and Inventory Procedures
 
Material Planning,
Warehouse Monitoring,Supplier, Supplier Sourcing & Delivery:
 
Material & Purchase Forecast & Planning
through coordination with End-users.

Supplier sourcing, selection, accreditation,
purchasing, evaluation.

In-charge of Application of Credit Terms as
well as extension of payment terms.

Liaise with End Users (requesting employee) on
inventory/supplies needs.

Handles/Creates ISO standard processes and
documentations

Create Process in line with standard procedures
in purchasing and inventory

Handles Importation transaction and Ordering

Canvassing, price negotiation, lead-time
monitoring, purchasing & delivery monitoring.

Coordination with Broker for importation
transactions & documentations.

Warehouse stock level monitoring, stock
keeping, stock withdrawals, and warehouse facility maintenance.

Purchase Order validation / initial approval
before endorsement to Manager for 2nd approval, then to President
for final approval.

Inventory movement postings and monitoring.

Inspection of Delivered Ordered Items.

Material Planning and Forecasting

Post to Quickbooks receipt of delivery as well as in excels inventory monitoring.

 Coordinate with supplier for any
non-conformance or wrong deliveries/returns/rejects/defective or for replacement.
 
Calamba Shinei Industry Phils. Corp.
Purchasing Head
October 30, 2017 – February 10, 2018
 
JOB SUMMARY
Responsible for buying the
best quality equipment, goods and services, at the most competitive prices, to
enable a company or organization to operate. Responsible for buying the best
quality equipment, goods and services, at the most competitive prices, to
enable a company or organization to operate.
 
MAJOR DUTIES AND
RESPONSIBILITIES
 
Manage
the company’s day to day purchasing activities and ensure that all purchase
request are carried out carefully and within company’s  standards

Knowledgeable
in ISO 2015 and Six Sigma Process and Procedures

Facilitates
PEZA and Importation Transactions (Sourcing, documentation, delivery and
customs processes).

Getting goods and services for the best price and value

Cutting any waste and unnecessary costs to create a streamlined process and fast
production times

Working with suppliers to ensure that key processes are running efficiently and
cost-effectively

Building strong working relationships both internally and with key suppliers

Contract management and negotiation

Understanding and keeping up with new trends and regulations in the business

Dealing with international suppliers

Oversee supply needs; approve the ordering of necessary goods and services

Develop, lead and execute purchasing strategies in relation to ISO 2015

Track and report key functional metrics to reduce expenses and improve effectiveness

Propose improvements to the current purchasing system that will improve vendor
relationships and lower the cost of doing business

Collaborate with inventory control and sales to develop metrics for gauging inventory level needs and then maintaining those levels throughout the year

Set, track, and maintain budget

Devise and utilize fruitful sourcing strategies

Initiate business and cultivate partnerships

Manage workflow from initiation to completion (of both purchased orders and
deliveries)

Thoroughly examine and test existing contracts

Accurately track and report key functional metrics

Train and supervise the work of other members and staff.
 
Ideal Macaroni &
Spaghetti Factory
Sales Admin and
Logistic Head
January 9, 2017 – June
16, 2017
 
JOB SUMMARY
Responsible for managing and supervising the
daily activities of the Sales Admin Staff according to established policies and
procedures, ensuring that customers are served promptly and their needs are
met, handling more challenging concerns.
 
MAJOR DUTIES AND
RESPONSIBILITIES
 
Oversee and conduct day to day operations of the sales admin staff
and ensure that standards operations procedures are observed from the point of
purchase order acceptance until the delivery of the order.

Ensure that Sales Admin Staff are able to properly and promptly
remedy clients complaints and act as first point of escalation for more
challenging concerns raised by the Sales Admin Staff.

Plan, direct, or coordinate purchasing, warehousing,
distribution, forecasting, customer service, or planning services. Manage
logistics personnel and logistics systems and direct daily operations

Recommend optimal transportation modes, routing, equipment, or
frequency.

Establish or monitor specific supply chain-based performance
measurement systems.

Create policies or procedures for logistics activities.

Plan or implement material flow management systems to meet
production requirements.

Maintain metrics, reports, process documentation, customer
service logs, or training or safety records

Implement specific customer requirements, such as internal
reporting or customized transportation metrics

Resolve problems concerning transportation,
logistics systems, or customer issues.

Ensure carrier compliance with company policies or procedures for product transit or delivery.

Direct distribution center operation to ensure achievement of cost, productivity,
accuracy, or timeliness objectives.

Supervise the work of logistics specialists, planners, or schedulers.

Analyze all aspects of corporate logistics to
determine the most cost-effective or efficient means of transporting products
or supplies.

Direct or coordinate comprehensive logistical or reverse
logistical functions for product life cycles, including acquisition,
distribution, internal allocation, delivery, recycling, reuse, or final
disposal of resources.

Prioritize and assign work to employees to ensure timely,
efficient and accurate customer service level.

Ensure manpower requirement is sufficient at all times and
recommend changes to enhance or expedite work.

Implement training development programs and facilitated regular
coaching for direct reports.

Prepare, submit and analyze productivity reports.

Review processes and submitted reports and propose improvements to
the system to enrich customer experience and achieve organizational goals and
objectives.

Manage and update customer database

Participate in meetings and/or presentations for newly hired
employees to better understand operational processes.

Closely coordinates concern and issues to department managers and owners.

Ensure timely processing and delivery of orders

Track, collate and interpret sales figures

Generate timely sales admin reports

Analyze data to identify sales and loss opportunities.
 
AUTOHUBGROUP
V-KOOL XSCDW. XHC.
SALES ADMIN SUPERVISOR
March 24, 2014 – February 2016
Sales support administrators provide vital
support to a company’s sales team. Handle important administrative tasks, such
as order processing, and act as an extension of the sales team when
representatives are away from the office. Provide a point of contact for
customers with queries about orders or deliveries. Contributes to quality
customer service and helps the sales teak uqet its targets.

Supervise the admin staff

Generate the following reports

Sales Reports per group/monitor targets versus quota

Marketing and Inventory Data Analysis

Analysis on profitability of accounts versus expenses

Pre and Post promo analysis

Analytical and Proficient in numbers/computer literate (esp Microsoft
Excel )

Know how to use ERA and ORACLE system.

Oversee sales for a mhegkpi. Kzvelop strategies and
sales pitches, organizing a team and often doing a little selling. Hold the
check and balance in relation with the operation and sales team.

Margin Analysis for requested and special prices and promo incentives as
needed

Ensure that all sources of Orders are looked into without delay

Ensure that internal Memo and important messages relating to:

Customer request are retrieved and recorded for use

Coordinate / Validate with selected customers delivery instructions
whenever needed.

Vital/ important messages are coordinated with people concerned

Ensure that special documents required by customers to have their orders
processed are recorder accordingly to ensure smooth processing and delivery of
their orders

Submission of Sales Order to Order Entry Group

Ensure accuracy and completeness of Month End Report
 
 
Essential Duties/Responsibilities:
 
PMS activities completed: Environmental Analysis

Internal environmental analysis (process/policies/systems, organization
and job designs, manpower competency and performance  level, V-Kool  plans  and 
accomplishment reports,  policy
compliance rate, financial  reports,
quality of  work environment,   organizational   culture, 
inventory  data, minutes of
meetings, etc.)

External Environment (market share/analysis,
competitors’ profile, pricing trends, etc.)

Perform a variety of tasks for the Sales & Marketing Team. Responsible for working with a team of Business Owners, Subject Matter Experts and Analysts on multiple projects simultaneously.

Represents and promotes the company image by
exhibiting a high degree of professionalism.
 
Effectively maintains the Executive’s appointment
schedule.

Provides administrative support on all levels to
include creating memos, handling correspondence, generating reports and other
documents as necessary, filing/scanning, photocopying and collating as
necessary.

Work with the sales executive to put meeting
agendas together, ability to take precise meeting minute sand teleconferences
to distribute to participants.

Coordinate cross functional support for the
prospect office visits.

Data Center & Marketing (presentation and last
minute support),
 
Purchaser / Importation Officer
Wye
Marketing Corporation
July
1, 2011 – March 23, 2014
 
JOB DESCRIPTION
 
Under limited direction, perform difficult and complex technical duties related to
the purchasing of services, supplies, and equipment in accordance with
established policies and regulations; may supervise the work of subordinate.

Responsible for the timely placement of purchase orders and delivery of materials to meet customer order requirements and maintain stock inventory levels within approved guidelines.

Researches, valuates and purchases services, supplies and equipment based on price, service, quality and warranty to meet the needs of the requesting departments; writes specifications, prepares bid forms and handles bidding process, analyzes bid results and makes recommendations and awards; authorizes and signs purchase orders; processes purchase orders and reviews forms for completeness, accuracy and risk management; verifies available funds and appropriateness of budget codes in accordance with company  policy.
 
KEY DUTIES AND RESPONSIBILITIES:
 
Prepares and processes purchasing forms.

Determines and develops appropriate sources of supply and maintains cooperative working relationships with vendors to stay current with trends and technologies,
products and services.

Responsible for and specialize in a specific commodity such as furniture, stockless stores, construction projects, medical and/or technical equipment, etc. Responsible to research and respond to the specific educational and operational requirements
of the company.

Resolves problems and issues arising from purchase of services, supplies and equipment with internal and external clients.

Supervise and train subordinates.

Reviewing reports for stock outs and expediting open orders.

Purchasing material for inventory and non-stock items for branches and
customer orders.

Reviewing open Purchase Orders not printed.

Filing Purchase Orders.
•     Monitoring price
increases and communicating changes as necessary.
•     Assisting with
stock rotations as needed.
•     Reviewing line
points/ order points for inventory stock levels.
•     Other duties as assigned.
 
IMPORTATION:
Coordination to Supplier for the Price

Quotation of the desired items and price for Importation (As per advised of GM).
As soon as PROFORMA is ready, will check the
credit limit of the banks for LC Opening.

Prepares the LC Opening/ Facilitates all required documents such as Bank Guaranty and Trust Receipts

Requisition of IED to broker as attachment to
bank LC Opening.

Monitoring of LC opening and processing

Sending LC details to Supplier VIA email once
received from the bank.

Monitoring of the advanced copies of documents
thru email or via mail, ETD and ETA.

Checking the arrival of items to Warehouse upon
advised of the Broker.

Facilitate inquiry and other coordination as
need arises.

Sourcing for International Suppliers for the
raw materials in the industry of inks, paints, pharmaceuticals and cosmetics.

Facilitates documentation for the customs
release documents once communicated with supplier.

Facilitate I-CARE renewal and other permits
with regards to the customs requirements.

Conduct and Process TT payment
 
ADMIN OPERATIONS / EXECUTIVE SECRETARY OF GM:
 
First hand customer service for company clients

Facilitate booking of order up to delivery processes

Do all general administrative operations

Act as Executive Secretary of the General Manager

Close coordination from the warehouse, admin
and accounting personnel for every transaction.
 
Sales & Marketing/Admin. Asst.
Staff Builders Asia
Deployed to 3M Phils.
July 22, 2008 - June 2011
 
JOB DESCRIPTION
Provides administrative and marketing support
to the business group by performing recurring office procedures. Supports
operations by handling a wide variety of marketing and sales administrative
duties as delegated:
 
SPECIFIC DUTIES &
RESPONSIBILITES
 
MARKETING  ADMIN
Product  Handling Product Samples (Inventory/Refill/Arrangement/Distribution)

Raise desk order for marketing Product Samples & Free good replenishment of Distributors.

Sales Promotions

Coordinates w/ External Agencies &
Suppliers Marketing.

Merchandising Inventory and distribution coordination with suppliers and agencies

Merchandising Materials Report Payment Processing/Tracking

Received marketing invoices from suppliers and process their invoices for payments.

Maintain the Monitoring sheet for Revenue Recognition of all distributors.

SALES ADMIN

Sales Report

Collate/Encoding sales information and prepare various Marketing and Sales Reports

Payment Processing/Tracking

Process all billings invoices Revenue
Recognition for promotional reimbursements, merchandising services and gondola
rentals/display allowances (receiving, checking, monitoring, filing and
reporting).

Product Availability report.
 
GENERAL  ADMIN
 
Performs general typing, photocopying, general
assembly of materials and other marketing/clerical tasks.

Prepare written materials as directed by
supervisors. Transcribes from notes, handwritten drafts, or edits electronics
drafts. Types and sends letters and processes standard forms. Reviews materials
for quality, accuracy, and appropriate format. Distributes material
appropriately via mail or hardcopy. Required to access and input data.

Provides Marketing/Sales administrative
support. ( Printing/Photocopying of brochures, flyers)  (Assistance in events coordination, product
launches: invitations, venue preparation, giveaways and samples.)

Handles inquiries about the product and promos.

 Handles Office supplies requisition of the support Business Group in a

Weekly basis and for the new hired Employees.

Coordinating company events; Meeting and schedule coordination.
 
Company Activities and Communications
Coordinate all the activities related to
Conferences, Meetings, get-togethers.
Follow up and attend to administrative-related
work requests through e-mails and calls
Set up recreation facilities for special
events such as setting up stacking tables & chairs.
Courier & Internal mail
Management:
Ensure the Efficient operation of the mail
room process & activities.
Compile the reports on couriers & mails on
monthly basis through the help of utility staff.
 

WORKER SKILLS
TOP SKILLS
  • Admin Assistant
  • Data Entry
  • Email Management
  • Excel
  • Human Resource Management
  • Personal Assistant
  • Project Coordinator
  • Quality Assurance
  • Recruitment Assistant
  • Travel Planning

Office & Admin (Virtual Assistant)
EXPERIENCE

i have 12 years of experience in all different operational processes

SKILL RATING
  • Admin Assistant
  • Appointment Setter
  • Data Entry
  • Email Management
  • Event Planner
  • Excel
  • Human Resource Management
  • Personal Assistant
  • Project Coordinator
  • Quality Assurance
  • Recruitment Assistant
  • Research
  • Transcription
  • Travel Planning

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