I have 12 years of experienced in sale, marketing, admin, logistic, importation, export and P2P buying and sourcing. I can deal, communicate and coordinate with all faces of operational process and well skilled in using IERP (Citrix), SAP and Oracle system.
Buyer/General Admin (Head)
EMS COMPONENTS ASSEMBLY
INC. - INTERCONNECT CABLE TECHNOLOGIES CORPORATION
30, 2019 – Present
Develop and establish and implement
purchasing policies, procedures and best practices, tracking
and reporting key functional metrics to reduce expenses and improve
Direct procurement policies (US, Asia and
Europe Vendors) to ensure all items are purchased and delivered within budget
and time constraints
Identify and source new suppliers and
vendors, handles end to end local importation & export processes.
Manage vendor and supplier selection
process based on price, quality, support, capacity and reliability
Develop, negotiate and administer
purchasing agreements and contracts with suppliers in support of organizational
Measure and manage the vendor and supplier
cost, quality and delivery performance
Oversee supplier compliance with internal
quality standards and external regulations
Manage risk relating to quality, cost,
delivery and supply of purchases
Develop and manage purchasing budgets and
Monitor and reduce purchase variances to
meet profit objectives
Oversee the operations and daily
activities of the purchasing department
Assess received work orders and do
material assessment for procurement activities.
Handles procurement plan to ensure
Handles billing and payment processes from
overseas office (US office)
Ensure Warehouse Inventory are sufficient
on demand based on all created work orders & received sales orders from
Handles support for overall operational support in
line with Manpower, Facility, Health & Safety, Employee Relations and the
Maintaining employment policies, issues and concern.
& Inventory Control Head
Dental Works International Inc.
March 15, 2018 – September 10,
Internal & External
Reporting & Audits:
BIR Reports – Year-end Inventory Listings.
Inventory Movements Report – Physical count,
Consumption (monthly, annual)
End to End Procedure from Request – Delivery –
Payment (Local and Import Products)
Oversee total Purchasing and Inventory Procedures
Warehouse Monitoring,Supplier, Supplier Sourcing & Delivery:
Material & Purchase Forecast & Planning
through coordination with End-users.
Supplier sourcing, selection, accreditation,
In-charge of Application of Credit Terms as
well as extension of payment terms.
Liaise with End Users (requesting employee) on
Handles/Creates ISO standard processes and
Create Process in line with standard procedures
in purchasing and inventory
Handles Importation transaction and Ordering
Canvassing, price negotiation, lead-time
monitoring, purchasing & delivery monitoring.
Coordination with Broker for importation
transactions & documentations.
Warehouse stock level monitoring, stock
keeping, stock withdrawals, and warehouse facility maintenance.
Purchase Order validation / initial approval
before endorsement to Manager for 2nd approval, then to President
for final approval.
Inventory movement postings and monitoring.
Inspection of Delivered Ordered Items.
Material Planning and Forecasting
Post to Quickbooks receipt of delivery as well as in excels inventory monitoring.
Coordinate with supplier for any
non-conformance or wrong deliveries/returns/rejects/defective or for replacement.
Calamba Shinei Industry Phils. Corp.
October 30, 2017 – February 10, 2018
Responsible for buying the
best quality equipment, goods and services, at the most competitive prices, to
enable a company or organization to operate. Responsible for buying the best
quality equipment, goods and services, at the most competitive prices, to
enable a company or organization to operate.
MAJOR DUTIES AND
the company’s day to day purchasing activities and ensure that all purchase
request are carried out carefully and within company’s standards
in ISO 2015 and Six Sigma Process and Procedures
PEZA and Importation Transactions (Sourcing, documentation, delivery and
Getting goods and services for the best price and value
Cutting any waste and unnecessary costs to create a streamlined process and fast
Working with suppliers to ensure that key processes are running efficiently and
Building strong working relationships both internally and with key suppliers
Contract management and negotiation
Understanding and keeping up with new trends and regulations in the business
Dealing with international suppliers
Oversee supply needs; approve the ordering of necessary goods and services
Develop, lead and execute purchasing strategies in relation to ISO 2015
Track and report key functional metrics to reduce expenses and improve effectiveness
Propose improvements to the current purchasing system that will improve vendor
relationships and lower the cost of doing business
Collaborate with inventory control and sales to develop metrics for gauging inventory level needs and then maintaining those levels throughout the year
Set, track, and maintain budget
Devise and utilize fruitful sourcing strategies
Initiate business and cultivate partnerships
Manage workflow from initiation to completion (of both purchased orders and
Thoroughly examine and test existing contracts
Accurately track and report key functional metrics
Train and supervise the work of other members and staff.
Ideal Macaroni &
Sales Admin and
January 9, 2017 – June
Responsible for managing and supervising the
daily activities of the Sales Admin Staff according to established policies and
procedures, ensuring that customers are served promptly and their needs are
met, handling more challenging concerns.
MAJOR DUTIES AND
Oversee and conduct day to day operations of the sales admin staff
and ensure that standards operations procedures are observed from the point of
purchase order acceptance until the delivery of the order.
Ensure that Sales Admin Staff are able to properly and promptly
remedy clients complaints and act as first point of escalation for more
challenging concerns raised by the Sales Admin Staff.
Plan, direct, or coordinate purchasing, warehousing,
distribution, forecasting, customer service, or planning services. Manage
logistics personnel and logistics systems and direct daily operations
Recommend optimal transportation modes, routing, equipment, or
Establish or monitor specific supply chain-based performance
Create policies or procedures for logistics activities.
Plan or implement material flow management systems to meet
Maintain metrics, reports, process documentation, customer
service logs, or training or safety records
Implement specific customer requirements, such as internal
reporting or customized transportation metrics
Resolve problems concerning transportation,
logistics systems, or customer issues.
Ensure carrier compliance with company policies or procedures for product transit or delivery.
Direct distribution center operation to ensure achievement of cost, productivity,
accuracy, or timeliness objectives.
Supervise the work of logistics specialists, planners, or schedulers.
Analyze all aspects of corporate logistics to
determine the most cost-effective or efficient means of transporting products
Direct or coordinate comprehensive logistical or reverse
logistical functions for product life cycles, including acquisition,
distribution, internal allocation, delivery, recycling, reuse, or final
disposal of resources.
Prioritize and assign work to employees to ensure timely,
efficient and accurate customer service level.
Ensure manpower requirement is sufficient at all times and
recommend changes to enhance or expedite work.
Implement training development programs and facilitated regular
coaching for direct reports.
Prepare, submit and analyze productivity reports.
Review processes and submitted reports and propose improvements to
the system to enrich customer experience and achieve organizational goals and
Manage and update customer database
Participate in meetings and/or presentations for newly hired
employees to better understand operational processes.
Closely coordinates concern and issues to department managers and owners.
Ensure timely processing and delivery of orders
Track, collate and interpret sales figures
Generate timely sales admin reports
Analyze data to identify sales and loss opportunities.
SALES ADMIN SUPERVISOR
March 24, 2014 – February 2016
Sales support administrators provide vital
support to a company’s sales team. Handle important administrative tasks, such
as order processing, and act as an extension of the sales team when
representatives are away from the office. Provide a point of contact for
customers with queries about orders or deliveries. Contributes to quality
customer service and helps the sales tea
Supervise the admin staff
Generate the following reports
Sales Reports per group/monitor targets versus quota
Marketing and Inventory Data Analysis
Analysis on profitability of accounts versus expenses
Pre and Post promo analysis
Analytical and Proficient in numbers/computer literate (esp Microsoft
Know how to use ERA and ORACLE system.
Oversee sales for a
sales pitches, organizing a team and often doing a little selling. Hold the
check and balance in relation with the operation and sales team.
Margin Analysis for requested and special prices and promo incentives as
Ensure that all sources of Orders are looked into without delay
Ensure that internal Memo and important messages relating to:
Customer request are retrieved and recorded for use
Coordinate / Validate with selected customers delivery instructions
Vital/ important messages are coordinated with people concerned
Ensure that special documents required by customers to have their orders
processed are recorder accordingly to ensure smooth processing and delivery of
Submission of Sales Order to Order Entry Group
Ensure accuracy and completeness of Month End Report
PMS activities completed: Environmental Analysis
Internal environmental analysis (process/policies/systems, organization
and job designs, manpower competency and performance level, V-Kool plans and
accomplishment reports, policy
compliance rate, financial reports,
quality of work environment, organizational culture,
inventory data, minutes of
External Environment (market share/analysis,
competitors’ profile, pricing trends, etc.)
Perform a variety of tasks for the Sales & Marketing Team. Responsible for working with a team of Business Owners, Subject Matter Experts and Analysts on multiple projects simultaneously.
Represents and promotes the company image by
exhibiting a high degree of professionalism.
Effectively maintains the Executive’s appointment
Provides administrative support on all levels to
include creating memos, handling correspondence, generating reports and other
documents as necessary, filing/scanning, photocopying and collating as
Work with the sales executive to put meeting
agendas together, ability to take precise meeting minute sand teleconferences
to distribute to participants.
Coordinate cross functional support for the
prospect office visits.
Data Center & Marketing (presentation and last
Purchaser / Importation Officer
1, 2011 – March 23, 2014
Under limited direction, perform difficult and complex technical duties related to
the purchasing of services, supplies, and equipment in accordance with
established policies and regulations; may supervise the work of subordinate.
Responsible for the timely placement of purchase orders and delivery of materials to meet customer order requirements and maintain stock inventory levels within approved guidelines.
Researches, valuates and purchases services, supplies and equipment based on price, service, quality and warranty to meet the needs of the requesting departments; writes specifications, prepares bid forms and handles bidding process, analyzes bid results and makes recommendations and awards; authorizes and signs purchase orders; processes purchase orders and reviews forms for completeness, accuracy and risk management; verifies available funds and appropriateness of budget codes in accordance with company policy.
KEY DUTIES AND RESPONSIBILITIES:
Prepares and processes purchasing forms.
Determines and develops appropriate sources of supply and maintains cooperative working relationships with vendors to stay current with trends and technologies,
products and services.
Responsible for and specialize in a specific commodity such as furniture, stockless stores, construction projects, medical and/or technical equipment, etc. Responsible to research and respond to the specific educational and operational requirements
of the company.
Resolves problems and issues arising from purchase of services, supplies and equipment with internal and external clients.
Supervise and train subordinates.
Reviewing reports for stock outs and expediting open orders.
Purchasing material for inventory and non-stock items for branches and
Reviewing open Purchase Orders not printed.
Filing Purchase Orders.
• Monitoring price
increases and communicating changes as necessary.
• Assisting with
stock rotations as needed.
• Reviewing line
points/ order points for inventory stock levels.
• Other duties as assigned.
Coordination to Supplier for the Price
Quotation of the desired items and price for Importation (As per advised of GM).
As soon as PROFORMA is ready, will check the
credit limit of the banks for LC Opening.
Prepares the LC Opening/ Facilitates all required documents such as Bank Guaranty and Trust Receipts
Requisition of IED to broker as attachment to
bank LC Opening.
Monitoring of LC opening and processing
Sending LC details to Supplier VIA
received from the bank.
Monitoring of the advanced copies of documents
Checking the arrival of items to Warehouse upon
advised of the Broker.
Facilitate inquiry and other coordination as
Sourcing for International Suppliers for the
raw materials in the industry of inks, paints, pharmaceuticals and cosmetics.
Facilitates documentation for the customs
release documents once communicated with supplier.
Facilitate I-CARE renewal and other permits
with regards to the customs requirements.
Conduct and Process TT payment
ADMIN OPERATIONS / EXECUTIVE SECRETARY OF GM:
First hand customer service for company clients
Facilitate booking of order up to delivery processes
Do all general administrative operations
Act as Executive Secretary of the General Manager
Close coordination from the warehouse, admin
and accounting personnel for every transaction.
Sales & Marketing/Admin. Asst.
Staff Builders Asia
Deployed to 3M Phils.
July 22, 2008 - June 2011
Provides administrative and marketing support
to the business group by performing recurring office procedures. Supports
operations by handling a wide variety of marketing and sales administrative
duties as delegated:
SPECIFIC DUTIES &
Product Handling Product Samples (Inventory/Refill/Arrangement/Distribution)
Raise desk order for marketing Product Samples & Free good replenishment of Distributors.
Coordinates w/ External Agencies &
Merchandising Inventory and distribution coordination with suppliers and agencies
Merchandising Materials Report Payment Processing/Tracking
Received marketing invoices from suppliers and process their invoices for payments.
Maintain the Monitoring sheet for Revenue Recognition of all distributors.
Collate/Encoding sales information and prepare various Marketing and Sales Reports
Process all billings invoices Revenue
Recognition for promotional reimbursements, merchandising services and gondola
rentals/display allowances (receiving, checking, monitoring, filing and
Product Availability report.
Performs general typing, photocopying, general
assembly of materials and other marketing/clerical tasks.
Prepare written materials as directed by
supervisors. Transcribes from notes, handwritten drafts, or edits electronics
drafts. Types and sends letters and processes standard forms. Reviews materials
for quality, accuracy, and appropriate format. Distributes material
appropriately via mail or hardcopy. Required to access and input data.
Provides Marketing/Sales administrative
support. ( Printing/Photocopying of brochures, flyers) (Assistance in events coordination, product
launches: invitations, venue preparation, giveaways and samples.)
Handles inquiries about the product and promos.
Handles Office supplies requisition of the support Business Group in a
Weekly basis and for the new hired Employees.
Coordinating company events; Meeting and schedule coordination.
Company Activities and Communications
Coordinate all the activities related to
Conferences, Meetings, get-togethers.
Follow up and attend to administrative-related
work requests through e-mails and calls
Set up recreation facilities for special
events such as setting up stacking tables & chairs.
Courier & Internal mail
Ensure the Efficient operation of the mail
room process & activities.
Compile the reports on couriers & mails on
monthly basis through the help of utility staff.
i have 12 years of experience in all different operational processes
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