Rockstar VA! (GVA/EA & Recruiter) 

Overview

Looking for full-time work (8 hours/day)

at $5.81/hour ($1,120.00/month)

Bachelors degree

Last Active

July 8th, 2026 (3 days ago)

Member Since

April 2nd, 2021

Profile Description

Visionary CEOs, founders, and agency owners shouldn't be trapped in the weeds of daily admin, messy data, or sluggish hiring pipelines. I act as your strategic remote right hand, seamlessly blending elite executive assistance with heavy-hitting HR and talent acquisition expertise to keep your backend running flawlessly.


With over a decade of proven remote experience, ranging from corporate HR and UN-level international recruitment to fast-paced startup agency staffing. I don't just clear out a flooded inbox or find top-tier candidates; I design the tracking databases, document the SOPs, and automate the workflows so your business can scale with absolute ease.


I operate from a quiet, distraction-free home office fully equipped with high-speed internet, and I am deeply experienced in managing significant time-zone overlaps for US and UK-based clients.


Top Skills & Core Competencies
1. Executive Support & Administration
Inbox Triage & Calendar Management: Expert at managing high-volume executive email inboxes, coordinating complex calendar scheduling, and serving as a proactive gatekeeper.
Financial Tracking & Expense Management: Meticulously logging international business travel expenses, managing invoices, and auditing billing sheets using QuickBooks and Xero.

Document & Asset Design: Creating polished business documentation, templates, and high-stakes presentations using PowerPoint and Canva.


2. HR & Talent Acquisition (Full-Cycle)
Advanced Sourcing & Slashed Hiring Timelines: Utilizing Boolean logic, data scraping, and market mapping to build deep talent pools, successfully reducing time-to-shortlist from 3 weeks to just 5 days.

HR Architecture & Infrastructure: Building scalable onboarding workflows, Standard Operating Procedures (SOPs), performance evaluation metrics, and comprehensive internal training guides from scratch.

Authentic Outreach: Executing relationship-first outreach strategies across professional platforms that net exceptionally high response and connection rates.


3. Systems & Pipeline Tracking
Notion Architecture: Expert at building customized Client Relationship Trackers and relational databases from the ground up to prevent workflow bottlenecks.

CRM & ATS Hygiene: Advanced experience setting up, auditing, and maintaining data integrity within sales and recruitment pipelines.


Tools & Tech Stack Expertise
Project & Systems Management: Notion, ClickUp, Asana, Trello, Loom, LastPass.

HR, ATS, & Sourcing: RecruiterFlow, Hireology, BambooHR, Waalaxy, ---------- , RocketReach, ContactOut.

CRMs & Lead Generation: Zoho CRM, Bigin, HubSpot, LeadsGorilla.

Office Productivity: Google Workspace (Docs, Sheets, Slides, Calendar, Gmail), Microsoft Office 365 (Word, Excel, PowerPoint).

Finance & Communications: QuickBooks, Xero, Slack, Zoom, Skype, Google Meet, OpenPhone, RingCentral.


Other skills to note:
Social media management: Creating and scheduling content using Buffer, Meta (Facebook and Instagram), and LinkedIn, and making sure I proactively engage with the community members.
Podcast and Speaker Representation Experience: I helped my previous client in collaboration research for her podcast, redesigned her YouTube thumbnails, and published podcasts using Descript. Also for her speaking engagements, I reached out to speaking agencies for representation, created her speaker info sheet, and designed her speaking presentations.

WHY HIRE ME??? I am a proactive, self-motivated partner who takes complete ownership of my work from day one. I don't need constant reminders or micromanagement; I see operational chaos, organize it into a streamlined process, and execute it efficiently. If you want a reliable, high-energy professional to make your workday feel infinitely lighter, let's connect!


Cheers,
Helen