Roselle

Senior Project and CS Operations Manager

With Timeproof

mark as hired

Overview

Looking for full-time work (7 hours/day)

at $16.56/hour ($2,800.00/month)

Bachelors degree

Last Active

July 1st, 2026 (8 days ago)

Member Since

February 19th, 2020

Profile Description

Manage overall business operations and ensure the effective execution of labour management, productivity, quality control, and safety standards across the Operations Department. Oversee end-to-end operational performance while ensuring compliance with company policies, financial controls, and regulatory requirements. Act as a key company representative for operational, financial, and compliance matters, driving continuous improvement across systems, processes, and reporting structures.

Key Responsibilities:

• Lead, manage, and develop cross-functional teams, including operations staff and a team of bookkeepers, ensuring high performance, accountability, and alignment with business goals
• Oversee bookkeeping operations including daily bank and account reconciliations, maintenance of accurate financial records, and end-to-end transaction monitoring
• Prepare and maintain chart of accounts, ensuring proper financial structure and consistency across all reporting entities
• Support BAS preparation, compliance reporting, and coordination with external accountants or tax advisors
• Review, verify, and approve financial entries, operational invoices, and vendor payments to ensure accuracy and compliance
• Manage monthly financial close processes, ensuring timely and accurate reporting of operational and financial data
• Develop, implement, and refine financial and operational systems including budgeting, forecasting, and expense tracking
• Monitor operational budgets, analyse variances, and recommend corrective actions to improve financial performance
• Supervise department managers, supervisors, and bookkeepers through structured performance management, coaching, and review processes
• Design and improve workflows for operations, bookkeeping, procurement, inventory, and reporting systems
• Ensure compliance with internal controls, financial policies, and external regulatory requirements
• Manage vendor relationships, including pricing agreements, service levels, reconciliations, and contract compliance
• Serve as the primary escalation point for operational and financial issues, ensuring timely resolution and risk mitigation
• Collaborate with senior leadership to implement strategic initiatives, operational improvements, and financial controls
• Provide clear reporting and insights on operational and financial performance to support executive decision-making
• Drive process improvements to enhance efficiency, accuracy, and scalability across both operations and finance functions
• Ensure a safe, compliant, and well-structured working environment across all operational areas

Top Skills

Professional Services » Management Services » Finance Management

Experience: 2 - 5 years

Lead and manage a team of bookkeepers, ensuring accuracy, consistency, and timely delivery of financial data • Oversee daily bank and account reconciliations across multiple entities • Maintain and structure chart of accounts to ensure accurate financial reporting and compliance • Prepare and support BAS lodgements and coordinate with external accountants for tax and regulatory requirements • Review and approve invoices, expense claims, and vendor payments to ensure financial accuracy and control • Manage month-end close processes, ensuring all reconciliations and reports are completed on time • Monitor budgets, cash flow, and financial performance, identifying variances and recommending corrective actions • Strengthen internal financial controls and improve bookkeeping systems and processes • Ensure accurate financial records are maintained for reporting, audits, and decision-making • Collaborate with leadership on financial planning, forecasting, and operational budgeting • Manage vendor financial relationships, including payment terms, reconciliations, and reporting accuracy