Virtual Executive

Personal Executive Virtual Assistant Salary: $850 CAD
Work Hours: 40 hours/week

I am hiring a full-time, highly skilled, and experienced Personal Executive Virtual Assistant to provide comprehensive administrative support and streamline daily operations for both professional and personal matters. I value efficiency, organization, and a proactive approach to tasks. The ideal candidate will excel in a remote work environment and demonstrate exceptional multitasking abilities, allowing me to focus on strategic initiatives. I will provide comprehensive onboarding training, including methods for effective asynchronous work.
The company being applied for is a small boutique real estate development firm that focuses on land development, wellness focused hospitality resorts, positive social impact and community building. We have a emphasis value alignment and prioritization of personal wellbeing. This role with work directly with the founder and CEO with the individual having a strong chance to become and instrumental teaUpgrade to see actual infomber within the organization. This role will provide significant future growth opportunity for the right candidate that is driven and motivated.

How to apply - Follow instructions below. Only completed applicants who complete forms will be considered.

Key Responsibilities:
- Email Correspondence: Manage meeting follow-ups, scheduling, and general email communications.
- Schedule and Calendar Management: Ensure Lucas's schedule is efficiently organized and managed, incorporating both personal and professional commitments.
- File Organization: Keep files organized and accessible, including managing documents received via email across platforms such as Google Drive and OneDrive.
- General Administrative Tasks: Perform tasks such as locating and organizing important documents from teaUpgrade to see actual infombers or partners, including insurance files, mortgage statements, and past reports. This is directly related to Email Correspondence and Task Management
- Social Media Management: Oversee the posting of content according to the strategic plan and timelines. Engage in social media and marketing content creation, including posts, articles, and blogs, utilizing AI tools as necessary.
- SEO Optimization: Use SEO software and knowledge to enhance the quality of online content and websites, aiming to improve search rankings.
- Travel Scheduling: Manage travel arrangements, including flights and hotel bookings, based on pre-established criteria.
- Task Management: Keep track of Lucas's tasks and projects, assisting with project management and ensuring timely completion.
- Meeting Minutes: Summarize meeting minutes into actionable deliverables and update task tracking systems accordingly.
- Utilize the Fireflies.ai app to organize tasks and record the RP (Responsible party)
- Investor Reporting: Assist in developing templates, compiling information, and drafting reports for stakeholders, coordinating with teaUpgrade to see actual infombers to gather necessary data. Reporting is completed on a monthly, quarterly and annual basis.
- Research: Conduct online market research as needed for projects or initiatives, capable of leading discussions to effectively gather required information.

How to apply - Follow instructions below. Only completed applicants who complete forms will be considered.

Skills and Knowledge:
- Excellent copywriting and written communication skills.
- Strong organizational abilities, including proficiency with Google Drive and Gmail, as well as experience with file organization systems.
- Experience with Notion and basic data analytics, including Excel.
- Knowledge and experience with AI technology/software for managing writing, design, marketing, and advertisements.
- Understanding of SEO optimization techniques to improve content quality and marketing efforts.

Qualifications:
- At least 2 years experience as a Virtual Assistant or in a similar role, demonstrating a track record of managing administrative tasks, communication, and project management.
- Demonstrated ability to handle confidential information with discretion and professionalism.
- Ability to work independently, prioritize tasks, and manage time effectively.
- Strong interpersonal skills and the ability to communicate effectively with a wide range of individuals.

Attitude:
The ideal candidate for the Virtual Assistant role will embody a set of core attitudes and personal attributes that are vital for personal growth and the effective execution of their responsibilities:
- Growth-Oriented: Demonstrates a robust drive for personal development, actively seeking opportunities to enhance
skills and knowledge.
- Independently Motivated: Shows initiative in learning and expanding their thought processes without the need for
constant oversight.
- Adaptable Mindset: Possesses the willingness to transcend current ways of thinking and embraces innovative
approaches and solutions.
- Self-Led Learning: Takes charge of their own professional development by identifying and cultivating new skills essential
for the role's success.
- Highly Organized: Maintains exceptional organizational skills, which reflect in their work and ability to manage multiple
tasks efficiently.
- Commitment to Continuous Learning: Already engaged in self-improvement through regular reading, listening to
audiobooks, or participating in online courses as part of their daily or weekly routine.
- Must be reachable Monday to Friday between 9am - 5:00pm Eastern Standard Time

Benefits:
- Flexible working hours as long as you are reachable during the time stated above. Flexible Vacation, if you need time off just let me know.
- Significant opportunity to advance, if you do a good job I will give you a raise and bonuses.
- Work directly with the CEO
How To Apply
Don't Email Me - This will disqualify your application.
Instead, apply by filling out this form: Upgrade to see actual info


Once I review your information, I will email you to continue the interview process. Agencies are NOT ELIGIBLE for this position.

I appreciate your attention to the requirements and look forward to reviewing your application. I am seeking someone who can start on May 17th, 2024.