Virtual Assistant

Biddyco is a creative agency that helps brands scale on Meta, Google and TikTok.

Duties include but not limited to the following…

Payroll and HR:

Review and approve expenses from employees.
Stay on top of state and federal policies for payroll and tax filings. We use a payroll provider which alerts us to most of this, but you’ll be in charge of necessary paperwork, phone calls and filings.
Onboard new hires: Coordinate equipment, grant access to software, payroll setup, add to relevant meetings etc.
List new job postings on various job boards. Sift through initial applicant batch for Directors to then review the applicant pool. Light direct reach out to candidates that could be a good fit.

Administrative:

Client and employee gifting.

Email inbox management
Editing and sending new client contracts
Send a daily report to Partners recapping Slack highlights, items completed, Accounts Receivable status

Accounts Receivable and Accounts payable:

Process invoice payments from clients each month
Follow up when clients are late to pay
Process invoice payments for our contractors each month
Update cash flow projections

IT:

Website updates (Wordpress), powerpoint creation and editing
Compiling our daily email newsletter

Project Management:

You will interface with some of our clients and be the go-between for the client and our internal creative team.
Re-scheduling client calls if anyone has a conflict with the normal recurring time
Passing files/assets from the client to our team

Emailing ad creative for review to clients
Each client will take ~3 hours a month of work.