VIRTUAL ADMIN ASSISTANT - UK Property Management

Hi, thanks for checking out our job posting!


WHY YOU’LL LOVE WORKING WITH ORION ASSETS

We are a small but very active property company which is constantly striving for self improvement. You will be a key person within the organisation and will be encouraged to measure and improve.

You will be part of a supportive team which rewards personal improvement and we welcome applications from those who wish to strive for improvement.


THE ROLE WE ARE HIRING FOR

Key tasks:

Admin:
- Provide admin support to the Director
- Perform admin steps of the sales and letting process including sending out marketing material and checking receipt of documentation.
- Ensure a full set of “HOW TO” manuals are maintained and improved for the smooth running of the business.
- Create property investment sheets using MS Excel
- Record, track and report KPI’s, cashflow and management accounts
- Checking banking, updating cashflow and bookkeeping
- Communicating with letting and management agents to ensure efficient repairs are carried out where required.
- Writing up property sales and letting particulars using templates provided

Personal Assistant:
- Manage diaries
- Opening and dealing with emails and requests from tenants, contractors and agents
- Ensure all business insurances, fines, admin are monitored and actioned
- Booking personal and business appointments, networking evenings, etc
- Book travel and hotel arrangements
- Maintain databases of updated vendors, tenants, investors and prospects

Tenant / Property Management:
- Answering and dealing with tenant enquries and ensuring they are actioned
- Ensuring rents are collected on time each month
- Maintenance jobs are correctly identified, prioritised, actioned
- Organising annual gas safety certificates


THE IMPORTANCE OF THIS ROLE

You will be an integral part of a small successful team of people on administration and PA support to the Director of a leading property investment and development business based in Whitley Bay, Tyne and Wear covering most of the UK.

This is a crucial role within the business and is key to our efficient operation and success of the business. You will increase efficiency across all areas of the business and we encourage the improvement of all aspects to ensure the efficient operation of it going forward.


WHY WE’RE A GREAT PLACE TO WORK

We strive to provide the best customer experience in both the letting and management of our properties and in ensuring we provide a service worthy of multiple referrals to all stages of our services.


THE VALUES WE STAND BY


We are honest and caring
We never abuse the trust of our team, our customers and our partners
We take pride in our work and own our mistakes

We ‘Poke the Box’
We are resourceful, proactive, innovative and aren’t afraid to take risks
We understand that mistakes are part of the learning process

Above all, we are a Team
We focus on the success of the team, and enjoy contributing during meetings
We nurture the potential in every individual and value family, health and happiness

We are Positive
We welcome feedback and use it as a guide for improving future behavior
We provide solutions, we don’t create problems


PAY AND HOURS

The starting rate for this role will be $4 an hour, with the view of increasing to $5.5 after long-term employment.

This position is available as soon as possible

This is a long-term position

Provisional Schedule (negotiable): 4 hours daily
9am to 11am / 1pm to 3pm (or other combination)

You will be available for at least:
20 hours per week - 15 hours - 80% guarantee

We will pay you weekly

We offer one day's paid leave for every 80 hours worked. This covers holiday/sick and public-holidays.



NOW THE IMPORTANT PART - HOW YOU CAN APPLY:

If this role sounds perfect for you then we’d love to hear from you!

Please click this link to complete a short application form to get started. I can’t wait to hear from you! Here’s the link
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You don’t need to send your CV/Resume or cover letter at this time. We’ll request this from you if required.

Kind regards,

Orion Assets