Project Manager / Executive Assistant

Job Title: Project Manager - Work From Home (Full-time)

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We are actively looking for a highly motivated and experienced Project Manager/ Executive Assistant to join our team. As a Project Manager / Executive Assistant, you will oversee and execute various projects, working full-time from home. We encourage you to apply if you have a background as an Executive Assistant, Project Manager, or in a supervisory role in any industry and possess strong project management skills.

Role Outline

I. Project Management and System Updates

- Implement and manage the Project Management System discussed, ensuring all project details are accurately entered and updated.
- Utilize ClickUp to organize and monitor the entire project lifecycle.
- Maintain a schedule of important dates and milestones and regularly update project statuses.
- Populate ClickUp with posting dates, contract briefs, and other relevant project-related information.

Upgrade to see actual infovoicing and Brand Deal Management
- Handle all invoicing tasks, including creating and sending invoices for brand deals to respective brands.
- Follow up with brands to ensure timely payments and resolve invoicing-related queries.

III. Personal CRM Management
- Input and regularly update the Personal CRM based on email interactions and other communication.
- Ensure that relevant contact information and details are accurately recorded.

IV. Email Coordination
- Manage email correspondence efficiently, including sending brand inquiries, outreach emails, and responding to emails in your inbox.
- Craft responses based on provided templates, adapting them depending on the context and interaction.

V. Calendar Management and Coordination
- Take charge of scheduling and coordinating calls, meetings, podcast appearances, and social media postings for the podcast.
- Keep the calendar organized, avoiding scheduling conflicts and ensuring a smooth activities flow.

VI. Systems Enhancement and Automation
- Identify opportunities to streamline processes and introduce new systems that improve efficiency.
- Explore and implement a Client On-Boarding System to handle invoice fulfillment and contract management effectively.
- Recommend and integrate plugins and tools to automate tasks and enhance productivity.

VII. Market Research Support
- Assist in market research activities, such as compiling lists of business podcasts or LA-based influencers based on specified demographics and brand niches.
- Provide insights and suggestions to enhance the market research process.

Upgrade to see actual infoanizing Inbox
- Organize your inbox by creating designated folder systems that make locating and managing different types of emails easier.
- Ensure that important emails are sorted and accessible for reference.

IX. Miscellaneous Tasks
- Handle any other tasks and responsibilities assigned by the client to support their overall workflow and productivity.

This is an exciting opportunity to be part of a dynamic and innovative team that values your skills and expertise. We offer competitive compensation and a flexible work environment that promotes work-life balance.

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Job Type: Work From Home (Full-time)
Salary: TBD
Working Hours: US-Central Day Time

Take the lead in driving successful projects from the comfort of your home. Join us as a Project Manager and make an impact in our organization! We look forward to receiving your application.

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