Part-time Executive Assistant

Please read and follow the application instructions.

Qualifications:
• Experience in supporting US executives, preferably in the construction industry
• Excellent communication and collaboration skills
• Experience in BuilderTrend is a plus
• Strong organizational skills and attention to detail
• Knowledgeable in invoicing
• Familiarity with project management

Scope of Work:
• Upload receipts and documents to the BuilderTREND platform accurately and promptly.
• Manage calendars efficiently, scheduling appointments, and organizing meetings.
• Assist in compiling comprehensive agendas for weekly meetings.
• Proactively send reminders and notifications as needed to ensure timely task completion.
• Facilitate the smooth flow of financial processes by forwarding invoices promptly to the property manager.
• Coordinate subcontractor paperwork, including collecting and managing W9 forms and Certificates of Insurance (COI).
• Handle contract distribution using the DocuSign platform, ensuring all necessary parties receive and sign documents on time.
• Conduct periodic follow-ups to ensure project milestones and deadlines are met.
• Provide research support as required, gathering information and presenting findings clearly and concisely.
• Assist in various aspects of project management, contributing to the overall success and efficiency of the team.

We expect the applicant to have the following:
• A positive and glass-half-full attitude and the desire to learn and improve
• Well-spoken, courteous, and respectful of everyone
• Must have a good internet connection

How to apply?
• Log on to Upgrade to see actual info/join-our-team
• Fill out the application form
• Choose "Executive Assistant" on the position field
• Click Submit

Note: Please follow the application instructions. Applicants who follow the instructions will be prioritized.