High-Level Executive Virtual Assistant for Holistic Healing School

We are looking for an incredible Executive Assistant to work with a busy CEO of two businesses and a mother of 4 homeschooled children who is looking to build her 3rd startup. As an Executive Assistant (EA), your main job is to help our CEO save time and leverage it. This is a long-term role where you will be respected, valued, and grow quickly. You must read this description in full to be considered.

Working hours for this position are 7a to 4p Philippines Time. You will have two hours (7a - 9a Philippines Time) of overlap with our CEO.

Some Of The Things You'll Do
The role of an Executive Assistant is one of the most integral in the organization. You'll be expected to work quickly and thoughtfully to help the CEO grow the company. Here's what a typical week might look like:

Customer Service
Market Research
Manage email lists
Spreadsheet creation in Airtable and/or Google Sheets
Reconciling in Airtable (light bookkeeping)
Updating various financial or KPI spreadsheets
Create systems and processes for workflows, document them in Basecamp
Effectively manage CEO's schedule, expenses, and all communications related to meetings, conference calls, invitations, event planning, board meetings, and interviews
Collecting and driving a list of key decisions CEO needs to make each day
Edit videos
Secret word is jackfruit
Reach out to potential clients
Clean up transcribed meeting notes with Otter.ai
Creating reports
Repurpose content across various social media channels

We Are Looking For Someone Who Is
You are an experienced Executive Assistant with at least 3 years of direct experience as superstar administrative assistant, executive assistant or project manager
You're someone who is a quick learner, is smart, thorough, and fast.
You like to solve problems.
You are competitive and love being really good at your job.
You're also pretty good at learning new technology.
You're thoughtful about your projects, producing high-quality outputs for the team
You're comfortable communicating via Email, Slack, Voice Messages or Video (Loom)
You're super dependable and expect your boss to be the same in return
You speak & write fluent English. This is an absolute must as you'll be speaking with clients or investors when needed
Software you should be great at using: Spreadsheets (Airtable or Google Sheets), Google Docs, Presentation software ( or Powerpoint or Keynote)
You have fast, reliable internet and a reliable computer that can handle multiple applications open at once (Voxer, Basecamp, Airtable, Google Chrome, Zoom, etc)
You're available to start immediately within 2 weeks of a job offer
You can google search our CEO, Anuuma Earth to learn more about her. She's helped thousands of women heal naturally using herbal medicine and holistic modalities. She has extensive experience working with virtual teams in the Philippines and is looking for an EA that she can build a long-lasting relationship. She has had an EA before but they were promoted into another important role at the company.


What You'll Get:
Paid weekly
5-day work week (Mon - Friday)
13th-month salary
Paid time off for all national holidays
Paid time off for sick and mental health days
2 weeks holiday paid time off at the end of the year
6 weeks paid vacation after one year of employment
We are a fully distributed team with teaUpgrade to see actual infombers across the globe. You can work from anywhere in the world for this role. We offer generous equity and benefits to all employees.

About the Company Mission
We're on a mission to make holistic health and wellness accessible for everyone.

Learn more about the Institute of Ancestral Medicine here --> Upgrade to see actual info

How To Apply
Step 1: Complete our online written interview questionnaire here --> Upgrade to see actual info
Step 2: Applicants who sound like the person we are looking for will receive an invitation for a Zoom video interview.
Step 3: Successful applicants will be made an offer.