Executive Virtual Assistant for a Small Business Handmade Fashion Brand

About the Company:
Yellowcakeshop Clothing is a passionate small business creating unique, handcrafted fashion staples for the busy professional woman with care in Cleveland, Ohio, and Chicago, Illinois.

We seek a highly organized and proactive Executive Virtual Assistant to support our team, founder, and CEO in managing daily operations as well as a few personal tasks as we scale and grow nationwide.

The Role:
As an Executive Virtual Assistant, you will play a pivotal role in various aspects, including:

1. Event Participation:
- Research and secure participation in events aligned with our target audience, manage logistics, and track sales.

2. Website & Online Presence:
- Manage our Shopify store, process customer orders, maintain Google My Business page, and troubleshoot Shopify issues. Collaborate with offshore performance marketers and teaUpgrade to see actual infombers to aid in our e-commerce growth.

3. Customer Service & Email Management:
- Provide exceptional customer service via email (Outlook & Gmail), collaborate with the team on customer concerns, and manage communication with potential partners.

4. Project Management:
- Assist with marketing campaigns and events, production schedules, inventory tracking, order fulfillment, and coordinate with photographers and stylists.

5. Calendar Management & Scheduling:
- Schedule appointments and meetings for the team and maintain an organized calendar system. Assist with implementing automated systems to streamline recurring tasks.

6. Grant Research & Application:
- Research grant opportunities and prepare applications.

7. Administrative Support:
- Collaborate with our social media team, create reports, presentations, graphic design materials, manage finances, and conduct research.

8. Artisan Relations & Wholesale:
- Research wholesale platforms, manage product listings, cultivate relationships with partners, and maintain inventory.

9. Media & Public Relations:
- Develop press releases, secure media coverage, and manage inquiries.

Qualifications:
- 4-5 years of experience as an Executive Virtual Assistant or similar role.
- Strong organizational skills and a keen eye for detail.
- Excellent communication and interpersonal skills.
- Creative problem-solver, self-starter, go-getter attitude.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Experience with Shopify and Asana a plus.
- Ability to work independently, manage multiple priorities, and meet deadlines.
- Positive attitude and passion for fashion and small businesses.

**Bonus Points For:**
- Experience with social media management platforms.
- Understanding of handmade products.
- Experience with Mac
-Experience managing multiple projects with varying deadlines.
-Market research and competitor analysis skills.
-Bookkeeping and financial experience.

Benefits:
• Competitive salary ($Upgrade to see actual info/month).
• Flexible work schedule (40 hrs/week, remote).
• Opportunity to work with a passionate and creative team.
• Make a real impact on a growing small business.

To Apply:
Please submit your resume and cover letter to Upgrade to see actual info with “Executive Assistant for Yellowcakeshop” in the subject line. Please do not contact us via social media.