Sponsor One Services

Executive Virtual Assistant (Forward Thinker, Highly Motivated)

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Full Time






Jan 01, 2024


****pay attention to the details
****WILL NOT reply to those who just submit a generic email.

----10AP----- and higher only considered!
----10AP----- and higher only considered!
----10AP----- and higher only considered!

This is a forward-thinking company seeking a highly motivated Virtual Assistant to support our leadership team. If you're ready to showcase initiative, demonstrate resourcefulness, and thrive in a fast-paced environment, we want you on our team.

We are searching for a *detail-oriented, Executive Virtual Assistant with proficiency in English to provide comprehensive support in various areas of our businesses located in Germany (Berlin Time Zone), including real estate, logistics/transportation, automotive, and more. The ideal candidate will be a dedicated professional with a proactive mindset and the ability to manage a high volume of tasks with minimal supervision.

---------------------------Key Points for Productive Experience ---------------------------

Digitizing and Automation++++
Real Estate Experience +++
Project Management Experience +++
System Automations+++

Familiar with:
Upgrade to see actual info
-Adobe Cloud
-Microsoft 365 (Excel Strong)
-Google Workspace

--------------------------------Key Responsibilities:------------------------------------------Upgrade to see actual info. Act as a proactive virtual right-hand to the OWNER. anticipating needs, managing schedules, and provide reminders for upcoming deadlines, and handling communications. (Think = Pepper Potts + Jervois)

2. Showcase resourcefulness in problem-solving and the ability to read between the lines to extract critical information. Online Research: Conduct comprehensive research on various topics related to our businesses, gather reliable information, and present it in a concise, organized manner. Project Coordination: Assist in organizing, tracking, and coordinating projects to ensure deadlines are met. Collaborate with various teams for project execution.

3. Exhibit strong initiative by seamlessly navigating complex tasks and projects with minimal guidance. Document Preparation: Create, format, and ensure the accuracy of documents, presentations, and spreadsheets. Data Entry and Organization: Maintain data accuracy in various software and platforms, categorize and organize information for easy retrieval.

4. Maintain confidentiality and professionalism in handling sensitive information.

5. Administrative Support: Handle a wide array of administrative tasks, including managing emails, scheduling appointments, organizing files and documents, preparing reports, and conducting research.

6. Customer Support: Provide excellent customer service by addressing inquiries, resolving issues, and fulfilling customer requests. Communication Management: Professionally and timely handle incoming and outgoing communications, both written and verbal.

7. Social Media Management: Assist in the management of social media accounts, create engaging content, monitor engagement, and respond to interactions.

***Availability during the companies Local Time Zone (BERLIN)
1. Fluent in English
---Knows how to use translation tools for the company's projects.
2. Strong internet connection and familiarity with communication tools like Zoom, Google Meets, and **WhatsApp.
3. Proven experience as a Virtual Assistant or similar role.
4.Proficient in using office productivity software like Microsoft Office or Google Workspace.
5. Familiarity with tools like Upgrade to see actual info, Google Workspace, Slack, Adobe Cloud, Social Media platforms.
6.Strong organizational and time management skills.
7.Experience in real estate and project management is highly desirable.*****
8. Strong research skills, especially within military regulations and common terms.

---------------------------Test Assignment:--------------------------------------------

As part of your application, please submit a list of common U.S. military terms and identify where the largest concentration of U.S. military personnel is located in Europe: military branch and base specific. In the initial application in enquiry submission please:

1. Submit an internet test speed
2. Submit the hours of work availability (Sundays are considered)

To apply, please send your resume, test assignment above, and put "meine Kampf" in the title subject description and a brief introduction about yourself to Upgrade to see actual info

****Update: Job will close for submissions at 00:00 6 Dec 2023.


Contact Person: Jochi Legado

Member since: July 6, 2023

Total Job Posts: 7

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