Executive Assistant with PM and Marketing Experience

The Company
Infinity Brands Limited is the owner of the Scriveiner London pen brand. In 2023, the company won a host of awards, including being ranked 30th in the Sunday Times list of fastest growing privately owned companies in the UK, as well as winning the UK’s most prestigious business award, the King’s Award for Enterprise.

As well as being available on multiple online channels, Scriveiner pens are also available in more than 900 Office Depot stores in the USA, where we outsell the biggest pen brands in the world by more than 2:1.

We are seeking a dynamic and highly organized Executive Assistant with a background in project management and marketing to provide comprehensive support to our executive team. The ideal candidate will possess exceptional multitasking abilities, excellent communication skills, and a strong understanding of project management principles. This role requires a proactive individual who can anticipate needs, manage competing priorities, and collaborate effectively across departments.

**Responsibilities:**

1. **Executive Support:**
- Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit correspondence, presentations, and reports for executive review.
- Act as a liaison between executives and internal/external stakeholders, ensuring timely and accurate communication.
2. **Project Management:**
- Oversee various projects from inception to completion, ensuring adherence to deadlines and budgets.
- Develop project plans, timelines, and milestones, and track progress using project management tools.
- Coordinate with cross-functional teams to allocate resources, resolve issues, and drive project success.
3. **Marketing Assistance:**
- Assist in the development and execution of marketing campaigns, including social media, email marketing, and advertising initiatives.
- Conduct market research and analyze data to identify trends, opportunities, and customer insights.
- Collaborate with the marketing team to create compelling content and collateral that aligns with brand objectives.
4. **Administrative Support:**
- Manage administrative tasks such as expense reporting, invoice processing, and office supply management.
- Handle sensitive and confidential information with discretion and professionalism.
- Proactively identify opportunities to streamline processes and improve efficiency within the organization.

**Qualifications:**

- Bachelor's degree in Business Administration, Marketing, or related field.
- 3-5 years of proven experience as an executive assistant, project manager, or similar role.
- Strong proficiency in project management tools such as Notion, Asana or Trello
- Excellent communication skills, both written and verbal, with the ability to interact effectively with stakeholders at all levels.
- Solid understanding of marketing principles and strategies, with experience in executing marketing campaigns.
- Highly organized with the ability to prioritize tasks and manage multiple projects simultaneously.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

**Additional Requirements:**

- Ability to work independently and as part of a team in a fast-paced environment.
- Flexibility to adapt to changing priorities and deadlines.
- Strong problem-solving skills and attention to detail.
- Professional demeanor with a positive attitude and a commitment to excellence.

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