Executive Assistant to CEO and Operations Director

Responsibilities:
1. Efficiently manage the schedules and communications of the CEO, ensuring smooth coordination and timely responses.
2. Handle emails, phone calls, and document gathering for meetings with proficiency and attention to detail.
3. Ability to write or co-write grants for KD Hall Foundation, keep licenses and state regulated updates on all three organizations.
4. Serve as a liaison between executives and internal/external stakeholders, maintaining professional communication channels.
5. Assist the CEO in preparing monthly compliance schedules, ensuring adherence to regulatory requirements.
6. Respond promptly to emails and document requests on behalf of the CEO, maintaining confidentiality as needed.
7. Maintain accurate records and documentation, exercising discretion and confidentiality at all times using our systems otter to translate minutes.
8. Draft slides, detailed meeting notes, and executive documents with precision and clarity.
9. Coordinate travel bookings and accommodation arrangements efficiently for staff.
10. Provide comprehensive administrative support as required.
11. Perform additional tasks as assigned, demonstrating flexibility and adaptability.

Qualifications:
1. Excellent written and verbal communication skills in English.
2. Proficiency in Microsoft Office Suites and ability to learn other software.
3. Experience in managing multiple priorities, administrative coordination, and logistics.
4. Strong organizational skills, attention to detail, and the ability to multitask effectively.
5. Demonstrated ability to prioritize work and manage time efficiently.
6. Capacity to work independently and remain composed under pressure.
7. Willingness to adapt to evolving business needs.


Competencies:
1. Anticipate the needs of CEO
2. Coachable and Trainable
3. Action-oriented approach to tasks and challenges.
4. Strong research skills to gather relevant information efficiently.
5. Technical proficiency with Microsoft programs or a quick ability to learn new programs.