Executive Assistant

We are looking for a detail oriented, professional, and experienced Executive Assistant to report directly to the CEO/Founder of Cohova Properties. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. He/She will have previous experience working in an office environment, performing administrative duties and providing support to executive management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.

*Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics

*Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives

*Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination

*Perform administrative and office support, such as typing, dictation, spreadsheet creation, email, and maintenance of filing system and contact database

*Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

*Research and prepare presentations on various topics to CEO and negotiate with vendors and key stakeholders

*Attend meetings on behalf of the CEO and take detailed notes and ask questions.

*Organize team communications and plan events, both internally and offsite

*Represent the CEO in meetings when the CEO is unavailable