Executive Assistant

The Executive Assistant will serve as a crucial support role for our executive team, demonstrating a proactive approach to problem-solving, exceptional communication skills, and meticulous attention to detail. The primary responsibilities will include providing high-level administrative support in an office environment, and ensuring the efficient operation of the management team. The ideal candidate should have a proven track record of several years in administrative roles, preferably within a startup or rapidly growing company, to ensure a seamless transition into this position and immediate impact within our organization.

Key Responsibilities: 
>Manage the Executive’s calendar, including making appointments and prioritizing the most sensitive matters. 
>Manage and book travel as needed. 
>Organize meetings, including scheduling, sending reminders, executing follow-ups, attending meetings, and jotting down minutes. 
>Respond, re-direct, and register all forms of communication on his behalf as required. 
>Maintain strict confidentiality. 
>Building and maintaining effective relationships with the clients 
>Maintains constant communication with the client. 
>Provide comprehensive administrative support in all areas of business as needed. 
>Assisting with any document preparation and editing of documents, reports, presentations, and other materials as needed. 
>Manage email inboxes and handle correspondence. 
>Manage calendar scheduling. 
>Misc reports and program access. 
>Windows Server / Microsoft OneDrive / SharePoint File Storage Management and Cleanup. 
>Process Documentation and Basic Illustration. 
>Respond to customer inquiries and questions. 
>Post and comment in motorcycle-related groups. 
>Assist with posting units for sale in the Marketplace. 
>Periodic (2x weekly) Phone or video Conversations with the client to update and review emails, to-dos, projects, and otherwise. 
>Ad hoc tasks from the client. 

Requirements & Qualifications: 
>Proven experience as an Executive Assistant or in a similar role. 
>Strong organizational and multitasking skills to manage diverse responsibilities. 
>Excellent written and verbal communication skills. 
>Proficient in using tools like Trello, HubSpot, and Canva, among others.  
>Strong problem-solving skills and attention to detail. 
>Ability to manage deadlines and prioritize tasks effectively. 
>Familiarity with project management tools such as Trello, HubSpot, and Canva. 
>Self-motivated and capable of working independently in a fast-paced environment. 
>Resourceful and adaptable with a proactive attitude. 
>Proficient in Microsoft Office, especially Excel and Word, as well as Google Suite. 
>Willingness to take charge and contribute positively to business tasks. 
>Amenable to work Monday through Friday 8 AM - 12 NN OR 1 PM to 5 PM Central Standard Time (CST).

Next steps:

As part of our hiring process, we kindly request you to complete a DISC personality test before your scheduled interview. This test will help us better understand your personality and ensure alignment with the requirements of the position.

Please take the test using the following link: Upgrade to see actual info/disc-personality-test/

Once completed, kindly send us the results at your earliest convenience. This will allow us to proceed with your interview smoothly.

Please submit the result of the DISC personality test and an updated copy of your RESUME to this email: Upgrade to see actual info
Subject line: Executive Assistant
Ensure that the resume is in PDF format.
Do not forget to provide a link to your profile on Onlinejobs.ph