Executive Assistant

Are you the type of person who jumps in with both feet when it comes to organizing others?
Do you thrive on managing multiple demands in a fast-paced environment?
Are you lovely to work with?
If yes, then read on!


You’d make a great fit for this role if...

You’re good at:
- Organizing all things in life
- Moving fast with minimal/no errors
- Technology and determined to learn new things quickly
- Being extremely adaptable and cost-effective

Extra awesome
- You’re highly adaptable and driven
- You have a never say never attitude
- You’re able to catch even the smallest grammar mistakes
- You can manage many projects at once and are super organized


The responsibilities in this role include, but are not limited to:

1. Administrative
Manage administrative tasks including, but not limited to, email and calendar management, bookkeeping, research, data gathering, and social media management.

2. Communication and Reporting
Engage in client communication to maintain and enhance client relations, including responding to inquiries and managing correspondence.
Conduct regular follow-ups with clients and teaUpgrade to see actual infombers to ensure timely and effective communication.
Prepare and deliver clear, concise reports, presentations, and updates.

3. Client Engagement and Business Development
Lead in client communication and engagement to foster business relationships as needed.
Generate new leads through strategic cold calling and networking as needed.
Implement effective follow-up strategies to convert leads into clients.

4. Strategic Planning
Collaborate closely with the Business Owner to develop and execute the organization's strategic initiatives.
Conduct research and analysis to inform strategic decision-making.
Assist in developing and implementing long-term growth strategies.

5. Project Management
Oversee the planning, execution, and completion of strategic projects, ensuring delivery within time and budget constraints.
Develop project plans, timelines, milestones, and track progress.
Identify and mitigate project risks, and develop contingency plans using professional project management principles and tools.

6. Problem Solving and Decision Support
Provide analytical support to resolve complex business challenges.
Investigate and address issues in current business processes, identifying and implementing effective solutions.
Collaborate with senior leadership in making informed decisions and optimizing resource allocation.

7. Team Leadership
Ensure the team adheres to company operating policies, procedures, practices, and methods.
Propose and organize training and workshops on quality management and analytics.
Perform other necessary duties as assigned.


Qualifications
- Minimum of 5+ years experience as Executive Assistant to CEO/Founder/Business Owner
- Experience in operations management, project management, bookkeeping, and social media management
- Strong communication and interpersonal skills
- Ability to lead and manage projects, demonstrating problem-solving and decision-making skills.
- Proficiency in strategic planning and business development, including lead generation and cold calling.
- Organizational and time management skills, with a keen attention to detail.
- Knowledge of standard office software and tools, with a capability for quick adaptation to new technologies.


What We Offer
- Basic Salary: P40,000 to P50,000 (negotiable depending on skills and experience)
- 13th Month Pay
- 100% Remote Work
- Monday to Friday, 8AM-5PM EST or CST