Executive Assistant

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Chabad Concierge is a dedicated Jewish organization, where our mission is to empower Shluchim in establishing well-organized and administratively efficient Chabad Institutions. Through our virtual services, we aspire to enhance the outreach endeavors of Shluchim and help them maximize their outreach efforts.

You may refer to the link below to learn more about our company. Shalom!
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Executive Assistant

Responsibilities:

-Respond to emails and phone calls
-Schedule meetings
-Book travel and accommodations
-Manage a contact list
-Prepare customer spreadsheets and keep online records
-Organize managers’ calendars
-Perform market research
-Create presentations, as assigned
-Address employees administrative queries
-Provide customer service as first point of contact
-Provide tasks as needed by clients


Requirements and Preferred Qualifications:

-1.5 years proven experience as a Virtual Assistant or relevant role / 3 years of experience either in customer service or freelancing
-Familiarity with current technologies, like desktop sharing, cloud services and VoIP
-Experience with word-processing software and spreadsheets (e.g. MS Office)
-Knowledge of online calendars and scheduling (e.g. Google Calendar)
-Excellent phone, email and instant messaging communication skills
-Excellent time management skills
-Solid organizational skills
-Senior High School diploma or equivalent; additional qualifications as an Administrator or Executive Assistant are a plus
- Experience in QuickBooks, Accounting, or Bookkeeping.
- Previous experience as a Virtual Assistant.
- Proficiency in Canva or Photoshop.
- Experience in using at least 2 to 3 CRMs, including Salesforce



Position Structure
This is a full-time position: 8 hours per day/40 hour per week
Work hours are from 11am-7pm New York Time (RD: Sat & Sun)
Compensation is $4/hr