Email Campaign Executive Assistant

The following duties will be expected regularly. Some will be as needed and others on a more scheduled basis. Duties that can be taught will be noted as “Loom” or “Doc” to show that there is a simple video or document showing exactly how to perform the task. PLEASE SEND AUDIO RECORDING AND CV PLEASE if this job pertains to your skill. Great English speaking is required.

Pop-Ups/Embedded forms (Loom) - part of our setup for each client is setting up their data collection forms - a “pop-up” on a site that appears when someone enters the site to collect their email and phone number, as well as an embedded form which is another sign up form placed on a hidden page on the website that can be linked to other traffic sources (social media, QR code for in person, etc.) that collects the same data
Editing content - I post a couple of times per week on Instagram. The majority of these posts will just be me talking to the audience sharing tips and tricks. Not much editing is required - just cutting out deadspace (capcut), putting captions on the video (captions app), and making a cover photo (canva)
Client Onboarding (Loom + Doc) - All of the onboarding can be automated through something like Zapier or Upgrade to see actual info. If you are able to automate this process, that would be great and you won’t have to deal with this. It involved making a Google Drive for the newly signed client, creating 3 folders, and copying 2 Google Docs and moving them to the client’s Google Drive. Then you just have to add the appropriate teaUpgrade to see actual infombers and client to the drive and make a new project in Notion in the “Planning” category.
Technical Tasks (Looms + Docs) - this can be a wide range of tasks from inputting snippets of code into a Shopify store and testing it, inputting email designs and copy into Klaviyo and Postscript, checking to make sure all client accounts are working properly and automations are running correctly.
Client management (Decent English typing, no calling involved) - Slack channels with clients and inputting campaigns into Notion for teaUpgrade to see actual infombers to create, and if the client asks for a task to be done or something to be checked on, to handle it.