Dream Job Alert: Urgent Hiring for WD3 Associates: Ultra-Organized EA for Construction Industry Exec

Ready to join a growing family in the construction business? WD3 Associates is on the lookout for a dedicated EA/Ops/PM to play a crucial role in our operations. If you have prior experience in the construction field and thrive in a fast-paced environment, we want you on our team!

Jump to the front of the line if you're an expert in navigating letting, bidding, coordinating projects, managing emails, and supporting operational tasks. Your proficiency in construction industry tasks will set you apart.

Apply Now and Be Part of Our Exciting Journey!

Note: If this job isn't the perfect fit for you, don't worry! We'll keep you in mind for future opportunities. We've successfully placed dozens of high performers in various roles, and your dream job might be just around the corner!

There will be a 6-week (paid!) trial period pending "official" teaUpgrade to see actual infomber status. Think of the 6-week (paid!) trial as a chance for us to vibe together. At the end of this period, you'll officially join the team. This part-time opportunity is just the beginning – as we expand, your role may evolve into a full-time position based on your skills and contributions to our growing family.

During this time, we're checking two things:
1) You enjoy the position (your happiness matters!)
2) We are happy with the performance and execution.
A truly high performer who learns fast and strives for excellence is born in a person


BENEFITS OF ACCEPTING THIS JOB:
Competitive pay (higher than your average VA job!)
Success Bonus after 6 months
Paid holidays off: 5 PTO (after 6 months);10 PTO (after 12 months);no weekend work, no work on US holidays;flexible Sick Leave
Regular Raises (every 12 months) based on performance and reviews
Opportunities to grow in the company
Flexible task management (ability to create own task schedule)
Work for someone who CARES about you-- GOOD HUMAN! good morale
Join S2S PH community: Talent Without Borders
Prepaid Emergency Insurance worth PHP 50,000


REGULAR TASKS: (day in the life…)
Calendar/Project Management:
- Organize and manage bid calendars, ensuring timely submissions.
- Coordinate and update Larry's personal calendar, aligning with business priorities.
- Track and document accepted/successful bids and maintain a delivery schedule.
- Complete ad hoc and state lettings quotes.
- Schedule and coordinate project meetings and events.
- Schedule deliveries with vendors and customers
- Follow up on low bidders after submission.


Email Triage & Organization:
- Efficiently manage multiple inboxes, including a mixed-use Comcast email with business correspondence.
- Address capacity issues and archive old emails as needed.
- Conduct email blasts using Constant Contact software.

Team Management:
- Support Larry (Big Boss) with day-to-day operational tasks.
- Collaborate with the bid processor, John Edward, to streamline bid processes.

Overall Company Organization:
- Establish and maintain a contracts folder on Dropbox for efficient document management.
- File in Dropbox under purchase orders successful bids.
- Keeping track of contracts, and bids for reference when billing
- Create a list of open contracts awaiting delivery dates
- Utilize Loom videos for effective communication and training.
- Develop and manage Standard Operating Procedures (SOPs) and create templates.

QuickBooks:
- Generate pricing exhibits for billing in QuickBooks after deliveries are completed.
- Process purchase orders, approvals, and payments.
- Convert inbound invoices into outbound invoices using QuickBooks
- Handle collection emails and address any related issues.
- Manage QuickBooks tasks, including adding bills, clearing payments, and generating estimates.
- Misc Admin / Tech Support:
- Consolidate emails and resolve storage issues.
- Manage Constant Contact communications on a monthly basis.

Techie VA Responsibilities (Construction Industry):
- Utilize industry-specific knowledge to support construction management tasks.
- Provide flexible timing support to accommodate the dynamic nature of construction projects.

Misc: Some Graphic and presentation works


ABOUT YOU.... (PLEASE APPLY if you possess the following skills and attributes)
- Great at Keeping Things Organized: Can juggle calendars with ease.
- Handles Emails Effectively: Manages multiple inboxes effortlessly.
- Knows the Construction Scene: Familiar with how things work in the construction world, terms, process
- Proficient with letting: Can handle bids and projects proficiently.
- Proficient in QuickBooks: can handle billing, purchase orders, and basic financial stuff
- Tech-Savvy
- Familiarity with Dropbox organization tool
- Proficient with Excel or spreadsheets
- Ability to create and manage SOPs and templates for efficient workflow
- Experience leading a team (manage other contractors)
- Flexible schedule to accommodate the dynamic needs of the construction industry.
- Experience working night shift (Central Time)
- Exceptional internet service
- Bonus: with a backup generator (or least a back up plan to get in touch)
- Nice-to-have: Graphic design skills using tools like Canva, presentation design

More About You:
- Growth Mentality - A commitment to continuous learning and a proactive approach to personal and professional growth.
- Engaging Personality – you have a professional but friendly demeanor. People like working with you.
- Clear Communication - Communicates with clarity. Must possess the ability to overcommunicate, ensuring clarity and transparency in remote work environments.
- Dedicated & Hard-working – you take pride in doing a good job, are driven, and are motivated
- Thrives in Dynamic Environments: Excels in adapting to changing priorities and thrives in fast-paced, evolving work settings.
- Initiative and Proactivity: Takes the initiative to drive projects forward, exhibiting ambition and enthusiasm.
- Resourcefulness: Demonstrates creativity and determination, especially when navigating startup environments.
- Collaborative Approach: Works effectively with cross-functional teams.
- Effective Time Management: Prioritizes tasks and manages time efficiently to meet deadlines.
- Detail-oriented: Pays meticulous attention to detail, ensuring accuracy in all tasks.
- Thoughtful Decision-Making: Engages in thoughtful deliberation, making informed decisions while avoiding impulsive actions.
- Independence and Critical Thinking: Thinks independently, especially when facing undefined situations.
- Commitment to Growth: Commits to continuous personal and professional growth, showcasing increasing maturity over time.
- Ownership and Accountability: Take ownership of tasks and projects, driving them to successful completion.
- Adaptive Problem Solving: Embraces challenges fearlessly and excels in complex situations.
- Willingness to Seek Help: Demonstrates a willingness to seek assistance when necessary
- Reliable Consistency: Demonstrates punctuality and maintains a strong commitment to a consistent presence.
- If you've read this far, (or watched the entire video) please answer the word tomato when you're answering the special question on the application form or we will not accept your application.
- High Integrity: Takes responsibility for actions, showing accountability without making excuses.


REMINDER: VERY IMPORTANT NOTE: DO NOT REACH OUT TO CLIENTS VIA FACEBOOK, LINKEDIN, OR ANY OTHER SOURCE. THE SOCIAL MEDIA LINKS PROVIDED HERE ARE FOR YOUR REFERENCE ONLY. CLIENTS ARE NOT TO BE CONTACTED. ALL APPLICATIONS MUST GO THROUGH OUR TEAM, IN THIS APPLICATION SOURCE.

WATCH Highlight of our 2023 S2S Event: Upgrade to see actual info

NOW TO THE FUN PART! HOW TO APPLY:
1. Watch this: Upgrade to see actual info
2. If this role and our company resonate with you, take the next step by filling out our application form: Upgrade to see actual info

As part of our thorough selection process, we've designed a comprehensive application form to gather all the necessary information. Your completion of this form demonstrates your commitment and interest in the role.

FORM COMPLETION INSTRUCTIONS: VERY IMPORTANT!!!
Applications using AI tools will be rejected, as we aim to assess your authentic skills and communication style. We value direct communication and want to understand your personality and communication skills. Please refrain from relying on AI tools, including GPT or any other automated writing assistance. We are interested in hearing directly from you, not from AI.

JUMP TO THE FRONT OF THE LINE!!

Sending us a quick screen-share explaining your experience and why you’re a good fit is a SURE WAY to get to land you an interview...we move fast here!!
See you very soon!
Make the BEST career move now! Hit APPLY!


DUE TO THE NUMBER OF APPLICATIONS RECEIVED, ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED