Assistant Administrator

Overview

Arinite is a growing health and safety consultancy Company with an enviable reputation for providing innovative, personal, and affordable health and safety services in the UK and overseas.

Arinite partners a diverse global customer base , including IT, finance, banks, marketing/digital, legal, retail, manufacturers, assembly, logistics, schools, health and social care, and other sectors.

We strive to develop a thorough understanding of the wants and needs of our clients to ensure they achieve health and safety and fire compliance giving them peace of mind. achieve health and safety and fire compliance giving them peace of mind.

Details of Arinite services can be found here: Upgrade to see actual info

The Role

We are looking for a suitable candidate to join the Arinite Team for 3 days per week, working in an administrative role.

The appropriate applicant will offer support to different aspects of the business and will need to show an exceptional command of English grammar , attention to detail and in-depth knowledge of Microsoft Office packages including Word and Excel. Previous relevant work experience will need to be demonstrated.

The role would be for 3 full days per week (24 hours per week), and offers flexibility if work is completed, standards are adhered to, and deadlines achieved.

The successful applicant will work remotely.

Key Responsibilities

The role will include tasks such as:

• Create, file and forward training certificates to clients following Health and Safety Training courses.
• Assist with the organisation of Dropbox to include saving client documents and emails in appropriate locations and setting up folders for our Dropbox filing structure.
• Populate and issue templates to our consultants within agreed timescales.
• Monitor progress of the workflow using the tracking application and processes we have developed, sending and diarising reminders as necessary.
• Provide ad-hoc support to the Operations Director and Project Manager, including consultants, and the Administration Team.
• Participate in weekly online meetings with our Administration Team.
• Assist in managing the Quality Control process by reviewing reports which are sent to our clients. To be completed within agreed time schedules, with consistency and an excellent eye for detail and grammar.
• Monitor email inboxes and file emails accordingly.
• Input and update details on the internal client and works trackers for new and existing business.
• Monitor reports that have ‘High’ or ‘Urgent’ actions to ensure clients have been made aware of these in advance.

Skills and Experience

The ideal applicant should have the following essential skills:

• Excellent written and spoken English, including English Grammar. Knowledge of other languages, while not required for the role, would be beneficial.
• Proficient in Microsoft Office suite including Outlook, Excel, Word, and PowerPoint is a must. A proven level of competency in Word and Excel, ideally to advanced level.
• Proven experience in a similar position.
• Knowledge of Dropbox, Adobe, and Smartsheet whilst not essential would be an advantage.
• Excellent attention to detail and ability to adhere to Arinite’s high standards and follow procedures and processes.
• Ability to multitask effectively and adapt to changing priorities.
• Capable of working in a fast paced environment whilst maintaining accuracy and quality.
• Desire to improve and learn new applications.
• Great organisation, ability to work independently as well as part of a team, diary management and good communication skills at all levels.

Application

To apply for this role please send an email to Upgrade to see actual info with a CV and a summary of why you would be suitable for this role and to join our growing team.

Package

Package to be negotiated and will be dependent on the hours worked and experience. You may wish to provide preferred working hours.

NO AGENCIES

Arinite Limited is commitment to Equality, Diversity & Inclusion (ED&I) for everyone. All applicants will be treated fairly and without prejudice. No one will receive less favourable treatment or be discriminated against irrespective of the following protected characteristics: Age, disability, gender reassignment (and identity), marriage and civil partnership status, pregnancy and maternity, race (including colour, nationality, ethnic or national origins), religion or belief, sex (formerly gender) and sexual orientation.

Arinite Limited, Warnford Court, 29 Throgmorton Street, London, EC2N 2AT