Administrative Virtual Assistant

We are seeking a highly organized and versatile Virtual Assistant to join our dynamic real estate brokerage as an Administrative Assistant. As we continue to expand our operations, we are seeking a proactive and detail-oriented Administrative Virtual Assistant to support our agents and streamline administrative tasks crucial to our success.

As the Administrative Virtual Assistant for Real Estate, you will play a pivotal role in ensuring the smooth operation of our real estate transactions while providing valuable support to our agents.

Key Responsibilities:

-Process real estate commissions accurately and in a timely manner, ensuring all transactions are properly documented and commissions are disbursed correctly
-Assist agents with placing orders for marketing materials, signage, and other necessary items to support property listings
-Maintain detailed logs and records of transactions, expenses, and communications to ensure accuracy and compliance
-Manage light social media planning and content creation to promote properties and engage with our audience effectively
-Filter inbound requests from agents, clients, and partners, responding promptly and directing inquiries to the appropriate channels
-Calendar management
-Manage email correspondence, prioritize messages, and follow up on action items to ensure timely responses and resolution of inquiries

Qualifications:

-Previous experience as an administrative assistant, virtual assistant, or similar role, preferably in the real estate industry
-Familiarity with real estate transactions, commission processing, and industry terminology
-Excellent organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively
-Strong communication skills, both written and verbal, with a professional and courteous demeanor
-Proficient in Google Workspace
-Basic knowledge of social media platforms and content planning tools
-Ability to work independently in a remote environment while maintaining productivity and meeting deadlines