Administrative Assistant - Transitions

Job description
Administrative Assistant - Transitions

Is your greatest gift being a perfectionist who takes pride in getting the smallest details right?

Do you prefer a routine environment working at a steady pace with predictable and repetitive tasks?

Are you most comfortable working alone on tasks and data driven assignments?

If the answers are yes, then please apply to become part of the team!

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Job Title: Administrative Assistant - Transitions

Job Summary: Z3 is seeking a remote Administrative Assistant to help maintain records and optimize the organization of electronic files, and assist the Property Management team with property and tenant onboarding and transition tasks.

Direct Report: Transition Coordinator

Responsibilities and Expectations

-Work Hours Expected 9AM – 5PM Monday through Friday

KEY RESPONSIBILITIES:
-Collection of property-related documents and client files.

-Maintenance of clean and accurate records.

-Assistance with data entry, record-keeping, and filing.

-Saving electronic files to the correct folders, moving files from incorrect folders to correct folders, ensuring file nomenclature is adhered to, and renaming the files where necessary,

-Updating of contact records.

-Creation of documents using provided templates.

-Handling of sensitive information in a confidential manner.

-Setting up and activating utility accounts

-Update password database

QUALIFICATIONS:
-Strong attention to detail and accuracy in performing tasks.

-Ability to work independently with minimal supervision.

-Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.

-Proficient in using office software and equipment, including MS Office (Word, Excel, and SharePoint / OneDrive).

-Strong verbal and written communication skills, with a friendly and professional demeanor.