Admin Assistant

We are a fast growing Australia company in search of an new Customer Service/ Personal Assistant all-rounder to carry-out and manage office matters including administration, accounts receivables, accounts payable, job costing , document organization, and other tasks to help manage vendors, billing schedule, transactions, records, emails and projects.

We are a Managed Technology Service provider with government and commercial clients all over Australia. This requires strict compliance with various billing and invoicing policies and strict attention to detail.

Must possess exceptional email and verbal English skills and experience handling corporate and small business clients in a western market, i.e U.S , UK , Australia/NZ etc..


Must be able to work on Australian Eastern Time Zone (Sydney) 30-40 hours a week.

YOUR ROLE:

Maintaining a high level of organisation and time management, your day to day responsibilities will include (but not limited to):

Calendar and email management
Coordination and booking of Customer Appointments.
Preparation of information packs, proposals, meetings and PowerPoint presentations & Other Desktop Publishing Platforms ( Adobe ETC)
Receiving, Validating & Processing Finance Agreements and Orders from Sales Staff
Setting up Contracts and Agreements in our Billing System
Verifying and Cross-checking details
Liaising directly with our clients, suppliers and financiers ( So excellent audio quality in a quiet environment is a MUST !)

In addition to Supporting the Managing Director in all aspects of their role, no day will look the same!

ABOUT YOU:

You will be a professional, articulate Excellent Written and Speaking, detail orientated Executive Assistant who likes to keep one step ahead to ensure smooth day to day running of the Managers busy schedule. You will possess the following experience to be successful in this role:

Proven experience as an Executive Assistant supporting C-Suite or similar level executives
Confidence to meet and communicate with C-suite and their respective EA's
Confidence to direct a CEO or similar level executives
Ability to work with a little ambiguity, and obtain the details they need if not provided
Ability to multitask and prioritise in a busy and dynamic environment
Experience using Microsoft365 Excel & PowerPoint

Learning and development knowledge and prior experience using , Qwilr, Asana and Leading CRMs/ERPs would be a bonus but not essential to be considered for this role.

YOUR PACKAGE:
Salary range $35k-$40K + Bonuses (dependent on experience)
- 98% WFH role - goodbye traffic and public transport delays!
Ongoing support for professional development
Ability to Grow and Evolve within the company.


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Additional Requirements

Must be willing to connect your Local PC to our Company Active Directory Domain, frequent Voice, Video, Chat Sessions throughout the day.

Hours of Operation from 8:30AM Australian Time (7:30AM Manilla Time ) Till 5:30PM.

To Apply :

Send a Voice intro to WhatsApp (Preferred) on + Upgrade to see actual info Upgrade to see actual info Upgrade to see actual info Upgrade to see actual info Skype : Upgrade to see actual info or post link in your application here.

In the Voice Intro:

1) Describe your last 1-2 work experiences, what kind of company it was and your role and daily tasks.

2) What are your 3 best skills / talents are.

3) Confirmation, you have High-speed reliable connection, Quiet working room without traffic noise, and without noisy pets/small-children & Ability to make and receive calls in quiet environment during business hours AEST 9AM-5PM - Photo of working desk/computer setup preferred.

4) Please attached Resume or Resume Link in Message. + Screenshot of internet speed test from Upgrade to see actual info ( Just google "speed test" and run test and screenshot).


This is for immediate start/ hire in 2024