Admin & Accounts assistant

FULL TIME JOB. Please do not apply if you're not interested in a full time job.

This job is an administrative-cum-accounts role for an office with operations based in Singapore. We are in the business of access equipment rental (gondolas & mast climbing platforms) to main contracting clients based in Singapore. The successful applicant is expected to attend online meetings, travel to Manila at least once every 3 months for group meetings. There will also be opportunities to travel to Singapore to attend our company events. Good and stable internet connection is essential for our work. Employees are expected to be flexible and may be required to work additional hours to meet the needs of the organisation.

1. Invoicing clients -Preparation and submission of project claims/invoices based on our work done using excel and conversion to PDF file
2. Sorting & consolidation of signed Work Orders & ensure correct WO are attached and sent together with claims to clients in a timely manner
3. Persistent & tenacious follow up on our receivables with clients
4. Preparation of weekly receivables report
5. Data entry duties in Excel and XERO
6. Monthly bank reconciliation
7. Petty cash record keeping and encoding
8. General office administration e.g. requisitions of office/pantry supplies, maintenance and servicing of office equipment such as the aircon, and office fixtures
9. Issuance of Purchase Orders, Delivery Orders, checking of goods upon deliveries, getting approval to order workshop & site consumables
10. Sourcing of suppliers and comparison of quotes
Renewal / Application of Work Permits – to send reminders to office , purchase of Security Bonds, Worker insurances etc
11. Liaise with course providers and register workers for Coretrades / relevant trainings etc
12. Maintain & update workers’ registry and ensure timely renewal of work permits/ passports
13. Oversee timely maintenance of our lorries, sending of our lorries for inspection for renewal of road tax by maintaining accurate records in excel
14. Adhoc duties that may be assigned

Requirements :
• Good and confident communication skills in English as you'll be expected to call and speak directly with our clients/suppliers
• Strong Attention to Detail
• Ability to Work Without Supervision
• Strong sense of responsibility
• Proficiency in Microsoft Office Word & Excel
• Ability to prioritize daily work

Salary is negotiable, and will commensurate with your work experiences.