Accounts Payable / Payroll Specialist

Software:
Divvy aka Bill Spend and Expense
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Microsoft Office 365
Asana
Netsuite
Online payment processing platforms
ADP
UKG

Invoice Processing:
• Receive, review, and verify invoices for accuracy, completeness, and proper authorization.
• Resolve discrepancies or issues with invoices, or deliveries.

Data Entry:
• Enter invoice details into the company's accounting software.
• Maintain accurate and up-to-date records of all accounts payable transactions.

Vendor Communication:
• Interact with vendors and suppliers to address inquiries, resolve payment discrepancies.

Payment Processing:
• Prepare and process payments, which may include checks, electronic transfers, or ACH payments, in accordance with payment terms.
• Schedule and coordinate payment runs to ensure timely disbursement of funds.

Expense Reimbursement:
• Process and reimburse employee expense reports, ensuring compliance with company policies and guidelines.

Account Reconciliation:
• Reconcile accounts payable transactions with monthly statements and general ledger accounts.
• Identify and resolve any discrepancies or outstanding issues.

Reporting:
• Generate regular reports on accounts payable aging, outstanding liabilities, and other relevant financial data.
• Assist in financial analysis and budgeting as needed.

Compliance:
• Ensure compliance with internal financial policies and financial reporting requirements.

Record Retention:
• Maintain organized records of all accounts payable documents and transactions for audit and reference purposes.