Accounting Assistant in Building Services Company (Xero, ServiceM8, Zoho CRM)

Job Description

Our client is a construction and building services company. A long established business with branches in all capital cities, they are now searching for a diligent, hardworking, honest, reliable accountant assistant/bookkeeper to work with the head office team in areas of finance and reporting.

You will work closely with the Operations Manager in area of finance, reporting and inventory. Primary focus will be accounting, with end to end bookkeeping; management accounting and reporting; with a focus on inventory/stock control. Some field technician coordination and marketing support (list building, running templated outreach processes, etc) will be a secondary focus.

Requirements
***Must Have
Experience with Xero accounting software
Experience with Excel
Great written English communication skills as communicating to customers and colleagues by email is an everyday task

***Good to Have
Understanding or experience with ServiceM8
Understanding or experience with Zoho CRM
Experience with the use of CRM’s and experience or understanding of CRM software

The role is Australian east coast timezone with work times 8am to 5pm AEST (6am to 3pm PHT).
It is fulltime 8 hours a day, Monday to Friday, 40 hours a week.
To apply, you must be able to totally focus on this client for the 8 hours without distractions.


Roles and Accountabilities:
The key functions are accounts payable (invoices, per diems, expenses, CC reconciliations), receivable (sales invoices, debtor management, CC payment processing), bank reconciliation, inventory control, and other ad-hoc functions.

Accounts Payable
Regular diligent systematic debtor follow-ups by email
Checking invoice amounts, GST, ABN, bank account, date, name, codes etc to ensure all information is correct before process into Xero
Processing invoices into Xero and sending for approval regarding the appropriate delegated approvals
Follow up invoices if there are any issues
Reconciliation of Creditor statements
Checking the input codes (GL, CC Activity, Cost Centre)
Pick up the transactions for reimbursement
Reimbursement/Contingency/Per Diem for Staff and External
Company Cards reconciliation - send out statement, reconcile and process, follow up overdue and reconciled transactions

Accounts Receivables
Raise Invoices from ServiceM8, check/create the contact name, amount, GST, payment term, codes (GL, CC Activity, Cost Center) etc to ensure all information is correct before process into Xero
Debtor Management & Follow Up - issue customer statements, regular follow-up by email and phone
Organised and process the instalment plan with customer

Bank Reconciliations
Money in/out (AP/AR)
Credit card payment via payment service
Follow up unknown payment
International payment invoices process and bank reconciliation

Other
Follow up factory, field and warehouse staff for inventory updates
Daily reporting of KPIs as per company requirement
Weekly reporting of KPIs as per company requirements
Manage online accommodation booking channels
Receive and send emails to teaUpgrade to see actual infombers and clients as required daily
Assisting with marketing tasks as required
Assisting with technical field staff coordination as required


***Home Office Requirements
Comfortable working remotely/from home
Comfortable using Skype Video Call
At least 5 mbps Internet
Laptop/Desktop that can run required software with decent noise cancelling headset and webcam
Workspace where it is possible to take video calls with the client