Podcast Executive Assistant

Come help us achieve the next pinnacle in our growth plan as our Podcast Executive Assistant!

What does success look like?

Take the Ecomm Breakthrough podcast to the next level. This position is responsible for producing and growing the viewership and listenership of the podcast and personal brand of Josh Hadley. You will develop and implement social media plans to grow listeners & followers across platforms, this includes Youtube Shorts,TikTok, Instagram and Twitter.

You bring an enthusiasm for the kind of startup environment that comes with developing a new show, and a spirit of collaboration (you’ll be working with the host Josh Hadley closely, and with our video editor and podcast editor). You help work on all aspects of production, including scheduling guests, pitching topics, shaping ideas, participating in podcast recordings, reviewing content & distributing content via our social channels.

You are detail-oriented, deadline-driven, growth-minded, and comfortable working in both a team and independently. You manage internal teams to achieve the highest standard of assets and deliverables for the company mitigating any/all errors. An inclination to roll up your sleeves and solve problems—doing whatever is needed to get the job done.

Ultimate success is someone who grows the number of listeners & followers for our podcast & social media channels. They bring curiosity to what’s happening in the ecomm industry and share bold ideas and suggest ways to create more compelling content. You have an exceptional eye for what goes viral for ecomm content online. You understand and apply strategies that grab attention and rope a viewer into a social media video within the first few seconds.

Finally, you are able to review and report video/podcast engagement metrics to understand how we are performing overall.

ONE THING: Increase the number of social followers and podcast listeners.

Primary Objectives 20% BIG ROCKS

1. Manage a CRM with podcast guests making notes for each guest & finding ways to nurture the relationship further
2. Create & plan social media content calendar in Airtable
3. Ensure each podcast episode & social media video meets the highest audio quality standards.

Regular Work Activities 80%

1. Participate in booking, collecting pre-podcast survey responses and prepping hosts.
2. Create & schedule email newsletters to keep my audience engaged with the podcast
3. Nurture the relationship between myself and previous guests, sending out touch base emails, gifts, cards, etc.
4. Write strong and engaging social copy including trending or opportunity hashtags
5. Write copy for promotional social posts (Ex: Upcoming guests, Podcast, Newsletter, etc.)
6. Pitch, concept, and create original TikToks & Instagram Reels
7. Outreach: The podcast manager will be responsible for reaching out to potential guests
8. Manage Josh’s email account
9. Create & manage post-production plans for all episodes
10. Actively participate in the development of daily content
11. Post social media content
12. Respond to comments & DM’s on social media
13. Collaborating with hosts and media teams to meet their vision and clarify the storyline when editing interviews into episodes, but also comfortable working autonomously.
14. Participate in episode tapings, including helping direct hosts and guests, logging conversations, and identifying potential retracts.
15. Create guidelines & approve final videos/podcasts
16. Maintain & provide weekly reports that reflect the number of social followers & podcast listeners
17. Creating static social content in Canva
18. Curate Instagram Story from live studio taping

Key Skills –
- A collaborator who thrives on teamwork and innovative approaches to sharing the Hadley Designs brand story with our market
- A doer and visionary that can execute by being hands-on, delegating tasks, mapping out budgets, timelines, and all the big-picture detail
- Strong written and verbal English communication skills
- Adaptable to dynamic, real-time shifts in response to both anticipated and un-anticipated market drivers
- Learning based
- Service-based attitude
- Proven ability to succeed
- Growth focused
- Results-oriented
- Attentive to details
- Highly organized, reliable, self-motivated, and task-oriented, with strong communication skills
- Capable of meeting tight deadlines and managing multiple projects simultaneously
- Strong technical skills in building final art for the digital shelf

Role Requirements:
- Previous experience leading a cross-functional organization
- PMP or PMI certification preferred
- Experience managing projects with a virtual team
- Ability to keep multiple teams coordinated around a standardized, central process.
- Seeks out issues and owns driving solutions to them, while keeping all resources informed of progress
- Knowledge of the use of ClickUp (or similar project management tool)
- To formally apply, apply on this link: Upgrade to see actual info